Senior Office Manager & Executive Coordinator

ECS Corporate Services; St. Louis (MO); On-site; USD 92,000 - 106,000; Full time

Job summary

Everforth ECS is seeking an Office Manager/Staff Officer at our St. Louis, MO customer site. The role requires coordinating calendars, travel through DTS and MET, and managing NCERTS taskers to support senior leadership.

It also involves preparing briefings, reports, and meeting minutes, while maintaining SharePoint sites and records. The position demands strong communication, organizational, and problem-solving skills, with a TS/SCI clearance and 7+ years of relevant experience.

Qualifications

• Bachelor's degree in Business, Management, or related field, or 10+ years of directly applicable experience required
• Active TS/SCI with ability to pass CI Poly
• Minimum 7+ years of relevant office management or administrative experience
• Strong problem-solving and decision-making capabilities; ability to weigh costs and benefits
• Highly developed interpersonal and written/oral communication skills
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Responsibilities

• Provide full administrative support including calendars, scheduling, meetings, and travel arrangements
• Serve as suspense coordinator for the office using NGA’s NCERTS system
• Draft and edit official correspondence, reports, and staff summaries
• Prepare agendas, distribute materials, and track action items for meetings
• Coordinate travel via DTS and MET; support conference planning
• Manage office records, SharePoint sites, distribution lists, and organization charts

Skills

Office management

Scheduling

Communication

SharePoint administration

Travel coordination

IT proficiency

Education

Bachelor's degree in Business / Management

Tools

Defense Travel System (DTS)

Management and Execution Tracker (MET)

NCERTS

SharePoint

Job description

Everforth ECS is seeking an Office Manager/Staff Officer at our St. Louis, MO customer site. The role requires coordinating calendars, travel through DTS and MET, and managing NCERTS taskers to support senior leadership.

It also involves preparing briefings, reports, and meeting minutes, while maintaining SharePoint sites and records. The position demands strong communication, organizational, and problem-solving skills, with a TS/SCI clearance and 7+ years of relevant experience.