Executive Office Operations Specialist

ECS Corporate Services; Chantilly (VA); On-site; USD 95,000 - 116,000; Full time

Job summary

Everforth ECS in Chantilly, VA seeks an Office Manager/Staff Officer, mid-level, to support senior leadership by managing daily operations, calendars, travel orders in DTS/MET, and the NGA NCERTS tasking process. This role ensures timely coordination and high-quality coordination of communications and materials.

You will administer records and SharePoint sites, arrange meetings and events, draft and edit briefings, reports, meeting minutes, and strategic communications to keep the organization

Qualifications

• Bachelor’s degree in Business/Management or related field.
• Active TS/SCI with CI Poly.
• 7+ years of relevant office management/administrative experience.
• Strong written and oral communication and interpersonal skills.

Responsibilities

• Manage calendars, schedule meetings, reserve rooms, and arrange VTC/online meetings.
• Serve as suspense coordinator for NGA NCERTS tasks and correspondence.
• Draft, edit, and distribute official memos, reports, and staff summaries.
• Prepare agendas, minutes, and tracking action items for governance meetings.
• Coordinate travel orders and vouchers in DTS and MET, and support conference planning.
• Maintain and secure SharePoint sites, distribution lists, and organizational charts.

Skills

Office management

Calendar management

Travel coordination

Task coordination

Written communications

Education

Bachelor's degree in Business/Management

Tools

Microsoft Office Suite

SharePoint

Job description

Everforth ECS in Chantilly, VA seeks an Office Manager/Staff Officer, mid-level, to support senior leadership by managing daily operations, calendars, travel orders in DTS/MET, and the NGA NCERTS tasking process. This role ensures timely coordination and high-quality coordination of communications and materials.

You will administer records and SharePoint sites, arrange meetings and events, draft and edit briefings, reports, meeting minutes, and strategic communications to keep the organization