Senior Office & Front Desk Coordinator - On-site

US Tech Solutions, Inc.; Charlotte (NC); On-site; USD 48,000 - 65,000; Full time

Job summary

US Tech Solutions, Inc. at Optimist Hall seeks a Senior Administrative Coordinator to ensure smooth office operations and a welcoming workplace. This on-site role runs Monday through Friday and combines high-level administrative support with front desk coordination.

You will be the primary contact for tenants, visitors, and vendors, supporting multiple managers, scheduling, onboarding, invoices, events, and daily logistics while maintaining an organized, service-oriented environment.

Qualifications

• Strong proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint).
• Excellent communication and interpersonal skills.
• Able to multitask and prioritize in a fast-paced environment.
• Proactive, problem-solving mindset with strong attention to detail.
• Experience in office coordination, administrative support, or customer service.

Responsibilities

• Front desk and workplace coordination for on-site operations.
• Provide administrative support to multiple managers.
• Assist with onboarding and vendor coordination.
• Manage event and meeting setup and logistics.
• Handle office supplies, facility requests, and visitor management.

Skills

Multitasking

Attention to detail

Proactive problem-solving

Strong communication

Interpersonal skills

Organization

Customer service

Office coordination

Tools

Microsoft Office Suite

Excel

Outlook

PowerPoint

Job description

US Tech Solutions, Inc. at Optimist Hall seeks a Senior Administrative Coordinator to ensure smooth office operations and a welcoming workplace. This on-site role runs Monday through Friday and combines high-level administrative support with front desk coordination.

You will be the primary contact for tenants, visitors, and vendors, supporting multiple managers, scheduling, onboarding, invoices, events, and daily logistics while maintaining an organized, service-oriented environment.