Onsite Administrative Specialist III: Front Desk & Office Ops

eTeam; Charlotte (NC); Presencial; USD 50.000 - 65.000; Jornada completa

Descripción de la vacante

eTeam is seeking an Administrative Specialist III to support executive-level leaders and the broader team at the Optimist Hall location in Charlotte. This on-site role combines front desk coordination with high-level administrative tasks to ensure a welcoming, organized, and efficient workplace.

The ideal candidate will manage scheduling, onboarding, vendor invoices, event setup, and office supplies, maintaining professional communication and a proactive, detail-oriented approach in a fast-paced

Formación

• Proficient in MS Office (Excel, Outlook, PowerPoint) and general office software.
• Strong verbal and written communication with professional demeanor.
• Ability to juggle multiple tasks and priorities in a fast-paced environment.
• Proactive problem-solver with keen attention to detail.
• Experience supporting multiple managers and coordinating administrative tasks.

Responsabilidades

• Front Desk & Workplace Coordination: greet visitors, manage office flow, oversee supplies and vendor services.
• Administrative & Business Support: assist managers with scheduling, document prep, and correspondence; onboarding support.
• Event & Meeting Coordination: schedule rooms, arrange catering, support corporate functions.
• Office & Facility Operations: maintain shared spaces, manage basic facility tasks and supplies.

Conocimientos

Microsoft Office Suite

Excellent communication

Multitasking

Proactive mindset

Office coordination

Descripción del empleo

eTeam is seeking an Administrative Specialist III to support executive-level leaders and the broader team at the Optimist Hall location in Charlotte. This on-site role combines front desk coordination with high-level administrative tasks to ensure a welcoming, organized, and efficient workplace.

The ideal candidate will manage scheduling, onboarding, vendor invoices, event setup, and office supplies, maintaining professional communication and a proactive, detail-oriented approach in a fast-paced