Sr Office Manager

VCI Construction, LLC; Henderson (NV); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Paid Time Off

Parental Leave

Holidays

401(k) match

Stock Purchase Plan

Education Reimbursement

Legal Insurance

Gym Discounts

Pet Insurance

Job summary

VCI Construction, LLC in Henderson, NV is seeking an experienced Office Manager to lead administrative teams including Billing Coordinators and Project Coordinators. You will coordinate with project managers, field staff, vendors, and customers to resolve billing discrepancies and prepare reports.

You will review contracts, purchase orders, and supporting records, track invoices, manage office budgets, ensure data security, and uphold confidentiality while guiding the team through policy changes

Qualifications

• Progressive office management experience in construction or related field.
• Experience with billing, invoicing, accounts receivable, or financial management.
• Experience interacting with external customers, vendors, and cross departments.
• Bachelor's degree preferred; HS diploma required.

Responsibilities

• Manage a team of administrative personnel, including Office Manager, Billing Coordinators and Project Coordinators.
• Coordinate with project managers, field personnel, vendors, and customers to resolve billing discrepancies. Prepare billing reports and provide updates to management.
• Review billing documentation, contracts, purchase orders, and supporting records.
• Track outstanding invoices and assist with accounts receivable follow-up. Coordinate with customers billing expectations and milestones.
• Manage office budgets, process invoices, billing processes, track expenses, and coordinate with accounting for payroll adjustments.
• Maintain physical and digital filing systems, ensuring data security and confidentiality.
• Oversee daily end-of-day office closing procedures, including ensuring the office is secured before departure.
• Coordinate management schedules, travel arrangements, company events, and internal meetings. Act as the primary point of contact for visitors and incoming communications.

Skills

Leadership

Budget management

Team supervision

Time management

Communication skills

Education

High School diploma/GED

Bachelor's degree in business administration or related field

Tools

SAP

Google Suite

Job description

• Paid Time Off, Parental Leave, and Holidays
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and much more!

What you'll do

Manage a team of administrative personnel, including Office Manager, Billing Coordinators and Project Coordinators.

Coordinate with project managers, field personnel, vendors, and customers to resolve billing discrepancies. Prepare billing reports and provide updates to management.

Review billing documentation, contracts, purchase orders, and supporting records.

Track outstanding invoices and assist with accounts receivable follow-up. Coordinate with customers billing expectations and milestones.

Manage office budgets, process invoices, billing processes, track expenses, and coordinate withaccounting for payroll adjustments.

Maintain physical and digital filing systems, ensuring data security and confidentiality.

Being flexible enough to handle changes in policy or unexpected facility issues andshow leadership to the team broadly.

Ability to work independently and anticipate problems before they arise.

Oversee daily administrative procedures, maintain office systems, and implement newprotocols to improve workflow efficiency.

Oversees daily end-of-day office closing procedures, including ensuring the office is secured before departure.

Coordinate management schedules, travel arrangements, company events, and internal meetings. Act as the primary point of contact for visitors and incoming communications.

What you'll need

6+ years of progressive office management or administrative experience, preferably in construction, general contracting, or a related field (e.g., architecture, engineering, propertydevelopment).

Experience in billing, invoicing, accounts receivable, or financial management is required.

Experience communicating with external customers, vendors, and cross departments.

High School diploma/GED required; bachelor's degree in business administration or arelated field highly preferred.

Proficiency in SAP, Google Suite (Sheets, Docs, Slides, etc.). is preferred.

Proven ability to supervise staff, delegate tasks effectively, and mediate workplaceconflicts.

Exceptional time management and the ability to multitask in a fast-paced constructionenvironment.

Strong verbal and written skills for professional correspondence and cross departmental coordination.

High level of attention to detail and accuracy (especially with financial and contractualdocuments).

Ability to maintain confidentiality and exercise sound judgment.

Required Skills & Attributes

Self-starter who can work independently with minimal supervision.

Calm under pressure; able to prioritize in a dynamic, sometimes unpredictableenvironment.

Strong leadership and organizational skills, problem-solving skills, and resourcefulness.

Team-oriented mindset with a service attitude toward project teams.

Discretion and professionalism when dealing with sensitive information.

Why grow your career with us
Your career here is more than just a job — it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind.

Building stronger solutions together
Our company is an equal-opportunity employer - we are committed to providing a work environment where everyone can thrive, grow, and feel connected.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.