Senior Office Administrator

Ultimate Staffing; Vancouver (WA); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Bonus opportunity

Job summary

Ultimate Staffing is partnering with a well-established logistics company in Vancouver, WA to recruit a Senior Office Administrator. This on-site role stewards day-to-day office operations, provides executive support to leadership, and assists with HR activities while coordinating vendor relations and events.

The ideal candidate will bring proven experience in office administration, HR support, and cross-functional collaboration, thriving in a fast-paced environment with discretion and

Qualifications

• Previous experience in Senior Office Administrator, Office Manager, Executive Assistant or similar
• Strong organizational and time-management skills with ability to handle multiple priorities
• Excellent written and verbal communication skills
• Experience supporting HR functions including recruitment, onboarding, employee records and benefits administration

Responsibilities

• Oversee day-to-day office operations, maintain an organized, efficient workplace
• Provide executive support to senior leadership including calendar management, travel coordination and expense reporting
• Coordinate office operations, vendor management, events, and HR-related activities
• Assist with recruitment, onboarding, and maintaining confidential employee records

Skills

Office management

Executive support

HR support

Calendar management

MS Office

Education

Post-secondary education in Business Administration or HR

Tools

Microsoft Office

Apple OS/iOS

Job description

Salary: $65,000 - $80,000 annually DOE + Bonus Opportunity

About the Opportunity

Senior Office Administrator

Vancouver, WA | On-Site

Salary: $65,000 - $80,000 annually DOE + Bonus Opportunity

About the Opportunity

We're partnering with a well-established logistics company in Vancouver, WA that's looking for an experienced Senior Office Administrator to join their team. This is an excellent opportunity for a highly organized professional who enjoys taking ownership of office operations while supporting leadership, employees, and business initiatives in a fast-paced environment.

In this role, you'll serve as a key resource across the organization, overseeing administrative functions, providing executive support, coordinating office operations, and assisting with HR-related activities. If you're proactive, resourceful, and thrive in a role where no two days look the same, we'd love to hear from you.

What You'll Be Doing

Office Administration & Coordination

• Oversee day-to-day office operations and help maintain an organized, efficient, and productive workplace.
• Manage office supplies, equipment, and vendor relationships.
• Coordinate company events, team-building activities, and corporate functions.
• Serve as the primary point of contact for office-related matters, including facility requests and basic IT coordination.

Operational Support

• Provide administrative support to the Operations and Documentation teams.
• Assist with internal processes and help improve operational efficiency across departments.

Executive Support

• Provide dedicated administrative support to the Chief of Strategy.
• Manage calendars, schedule meetings, coordinate travel arrangements, and process expense reports.
• Prepare correspondence, reports, presentations, and meeting materials.
• Act as a liaison between leadership, employees, clients, and external partners.
• Assist with project coordination, tracking deliverables, and ensuring key deadlines are met.

Human Resources Support

• Support recruitment efforts, including posting job openings, screening candidates, scheduling interviews, and coordinating onboarding activities.
• Maintain employee records while ensuring confidentiality and compliance with company policies.
• Assist with benefits administration and respond to employee inquiries related to benefits programs.

What We're Looking For

• Previous experience as a Senior Office Administrator, Office Manager, Executive Assistant, or in a similar administrative leadership role.
• Exceptional organizational and time-management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Experience supporting HR functions, including recruitment, onboarding, employee records, and benefits administration.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience working with Apple OS and iOS is considered an asset.
• High attention to detail and strong problem-solving abilities.
• Professional, dependable, and able to handle confidential information with discretion.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Valid driver's license with a clean driving record required.
• Post-secondary education in Business Administration, Human Resources, or a related field is preferred; equivalent experience will also be considered.

Why Apply?

• Competitive salary of $65,000-$80,000 DOE plus bonus opportunity
• Opportunity to work directly with leadership and contribute to key business initiatives
• Diverse responsibilities with exposure to operations, administration, executive support, and HR
• Collaborative and team-oriented work environment
• Stable, growing organization within the logistics industry

This is an opportunity to join a growing logistics organization and play an important role in supporting both day-to-day operations and strategic initiatives. You'll work closely with leadership, contribute across multiple functional areas, and be a valued member of a collaborative team where your impact will be seen and appreciated.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.