Senior Administrative Assistant

Talentify; Seattle (WA); Sur place; USD 33 000 - 36 000; Plein temps

Avantages offerts par ce poste

Health insurance

Health savings account

Dental insurance

Vision insurance

Flexible spending accounts

Life insurance

Retirement plan

Résumé du poste

Talentify in Seattle, WA is seeking a Senior Administrative Assistant to deliver high-level support in a busy office. You will manage managers' calendars, handle inquiries, and coordinate meetings, travel, and events, ensuring confidential handling of sensitive information.

The ideal candidate brings 4+ years of relevant experience, strong Microsoft Word/Excel/Outlook skills, and outstanding communication. This is an onsite role with standard business hours and a 4+ month contract, possible

Qualifications

• High school diploma or GED.
• 4+ years of senior administrative support experience.
• Proficient with Microsoft Word, Excel, and Outlook.
• Able to manage multiple priorities and maintain confidentiality.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Experience supporting managers, directors, or senior leaders (preferred).

Responsabilités

• Provide high-level administrative support to management and teams.
• Greet visitors, screen calls, and handle inquiries.
• Manage calendars, appointments, and meetings.
• Coordinate travel, lodging, and events.
• Prepare and edit reports, presentations, and correspondence.
• Maintain files, databases, and departmental records.
• Process expense reports and assist with budget activities.
• Support process improvements and confidentiality.

Connaissances

Administrative support

Calendar management

Communication

Discretion

Formation

High school diploma or GED

College degree (preferred)

Outils

Microsoft Word

Excel

Outlook

PowerPoint

Description du poste

Senior Administrative Assistant

Location: Seattle, WA 98108
Payrate: 24.00-26.90/hr
Schedule: Monday–Friday, 6:00 AM–2:30 PM
Dress Code: Business Casual
Duration: 4+ month contract, potential for extension

Summary

We are seeking an experienced Senior Administrative Assistant to provide high-level administrative support in a busy office environment. This position supports management and departmental operations and may involve handling complex, confidential, and highly sensitive information.

The ideal candidate is organized, professional, detail-oriented, and comfortable managing multiple priorities while working independently. This role requires strong communication skills, sound judgment, and the ability to support managers, directors, and other senior-level leaders.

Work Environment

This is an onsite office-based position in Seattle, Washington. The role involves regular computer and administrative work, including keyboarding, filing, paperwork, calculating, reaching, fine hand manipulation, and other standard office activities.

Key Responsibilities

• Provide high-level administrative support to management and departmental teams.
• Serve as a key point of contact for internal and external inquiries.
• Greet visitors, screen calls, take messages, and respond to routine requests.
• Manage calendars, appointments, meetings, and departmental schedules.
• Coordinate meetings, conferences, and special events, including catering, travel, lodging, presentation materials, and equipment.
• Prepare, compose, edit, and proofread correspondence, reports, presentations, and other business documents.
• Collect and maintain information for reports, charts, graphs, spreadsheets, and databases.
• Organize and maintain departmental files, databases, and business records.
• Sort and distribute departmental correspondence and prioritize incoming requests.
• Order office supplies, monitor inventory and equipment, and coordinate service or repair requests.
• Assist with departmental budget activities, expense reports, expenditures, and accounting records as needed.
• Research complex or non-routine administrative questions and apply departmental policies and procedures.
• Support improvements to office processes and help ensure effective use of equipment, materials, and workspace.
• Provide work direction or act as a lead resource for clerical or administrative personnel when needed.
• Handle confidential information with professionalism, discretion, and sound judgment.

Required Qualifications

• High school diploma or GED.
• Strong administrative support experience; 4+ years preferred.
• Intermediate to advanced computer skills, including Microsoft Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Excellent organizational, prioritization, and time-management abilities.
• Ability to manage multiple projects and priorities simultaneously.
• Strong attention to detail and ability to adapt to changing priorities.
• Ability to work independently with minimal supervision.
• Professional interpersonal and telephone communication skills.
• Ability to exercise discretion and maintain confidentiality.
• Strong work ethic and commitment to maintaining a positive work environment.

Preferred Qualifications

• College degree in Business Administration or a related field.
• Advanced proficiency with Microsoft Word, Excel, and PowerPoint.
• Intermediate proficiency with Microsoft Access.
• Previous experience supporting managers, directors, executives, or a large department.
• Experience coordinating meetings, travel, events, expenses, budgets, or departmental records.

Benefits

• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Life insurance
• Retirement plan

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.