Senior Office & Administrative Manager

Simon Property Group; Potomac Mills (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Simon Property Group in Potomac Mills is seeking an Office Manager to support the center management staff. The role requires independent planning, prioritization and strong time management to complete tasks efficiently.

Responsibilities include AP/AR, procurement, budgeting participation, lease agreement administration in Salesforce, and payroll processing for in-house hourly staff. Applicants should have 3-5 years admin experience and supervisory skills.

Qualifications

• Administrative staff support across departments with timely delivery.
• Experience with accounts payable/receivable and procurement card.
• Familiarity with budgeting and forecasting cycles.
• Lease administration and documents processing in systems like Salesforce.
• Payroll processing for in-house hourly employees via Workday where applicable.

Responsibilities

• Provide administrative support to ensure staff can complete projects on time.
• Manage AP/AR, procurement cards and petty cash functions.
• Assist with budgeting and center forecasting activities.
• Coordinate short-term leasing program support.
• Maintain lease documents, rent data, certificates of insurance and opening docs.
• Administer Fleet Management program and related forms.
• Create and maintain documents for service agreements and policies.
• Track DocuSign agreements and insurance documents.
• Handle office tasks, inventory, and reporting for management.
• Support marketing events and collateral management when needed.
• Assist with hiring/training of Administrative staff and payroll processes.

Skills

Administrative experience

Supervisory skills

Time management

Budgeting awareness

Customer service

Verbal & written comms

Organizational skills

Multi-tasking

Education

High school diploma or equivalent

Some college or professional school preferred

Tools

Yardi

Microsoft Office

Salesforce

Web-based input software

Job description

Simon Property Group in Potomac Mills is seeking an Office Manager to support the center management staff. The role requires independent planning, prioritization and strong time management to complete tasks efficiently.

Responsibilities include AP/AR, procurement, budgeting participation, lease agreement administration in Salesforce, and payroll processing for in-house hourly staff. Applicants should have 3-5 years admin experience and supervisory skills.