Administrator, Office

Simon Property Group; Woodbridge (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Simon Property Group is seeking an Office Manager for the Potomac Mills center management office. You will provide administrative support to management staff, manage AP/AR, vendor payments, and assist with budgeting and leasing administration in Salesforce.

You will also oversee fleet and contract documents, DocuSign, and insurance records, while coordinating office operations and staff contributions. The role requires strong organization, supervisory abilities, and proficiency in Microsoft

Qualifications

• High school diploma or equivalent; some college preferred.
• 3–5 years administrative office experience in a fast-paced environment.
• Supervisory and coaching skills; ability to delegate tasks.
• Knowledge of AP/AR processes and financial reporting.
• Proficient in Microsoft Office, Salesforce, and web-based systems.

Responsibilities

• Provide administrative support to center management staff and ensure tasks are completed timely.
• Manage Accounts Payable, Accounts Receivable, procurement card, and petty cash; support budgeting/forecasting.
• Support short-term leasing; administer leases in Salesforce and process rent, certificates of insurance, and related docs.
• Manage Fleet/vehicle program; maintain PINs, reconciliations, and maintenance forms.
• Prepare and maintain documents for capital/operational service agreements; track DocuSign and insurance docs.
• Handle general office tasks: orders, inventory, drafting documents, and policy updates.

Skills

Administrative support

Accounts Payable

Accounts Receivable

Salesforce

Yardi

Workday

Microsoft Office

Time management

Communication

Supervisory skills

Education

High school diploma or equivalent

Some college

Professional school

Tools

Salesforce

Yardi

Workday

DocuSign

Job description

Job Location:Potomac MillsPrimary Purpose:This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner.Principal Responsibilities:The successful candidate’s responsibilities will include, but not be limited to:Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely mannerResponsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the centerCoordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documentsAdministration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change formsCreate & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documentsPerform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and ProceduresIf applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card salesIf applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluationIf applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in WorkdayMINIMUM QUALIFICATIONS:High school diploma or equivalent. Some college or professional school preferred3-5 years of administrative office experience (office management preferred) in a fast-paced environmentSupervisory and coaching skills with the ability to delegate tasksKnowledge of administrative procedures, customer service principles and practicesAptitude for understanding financial reports and extracting informationAccounts Payable and Receivable background using systems such as YardiStrong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input softwareDemonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workersEffective verbal and written communicationStrong organizational and interpersonal skills with attention to detailAbility to prioritize, coordinate, multi-task and demonstrative initiative