Office Manager & Admin Lead (Leasing & Finance)

Simon Property Group; Woodbridge (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Simon Property Group is seeking an Office Manager for the Potomac Mills center management office. You will provide administrative support to management staff, manage AP/AR, vendor payments, and assist with budgeting and leasing administration in Salesforce.

You will also oversee fleet and contract documents, DocuSign, and insurance records, while coordinating office operations and staff contributions. The role requires strong organization, supervisory abilities, and proficiency in Microsoft

Qualifications

• High school diploma or equivalent; some college preferred.
• 3–5 years administrative office experience in a fast-paced environment.
• Supervisory and coaching skills; ability to delegate tasks.
• Knowledge of AP/AR processes and financial reporting.
• Proficient in Microsoft Office, Salesforce, and web-based systems.

Responsibilities

• Provide administrative support to center management staff and ensure tasks are completed timely.
• Manage Accounts Payable, Accounts Receivable, procurement card, and petty cash; support budgeting/forecasting.
• Support short-term leasing; administer leases in Salesforce and process rent, certificates of insurance, and related docs.
• Manage Fleet/vehicle program; maintain PINs, reconciliations, and maintenance forms.
• Prepare and maintain documents for capital/operational service agreements; track DocuSign and insurance docs.
• Handle general office tasks: orders, inventory, drafting documents, and policy updates.

Skills

Administrative support

Accounts Payable

Accounts Receivable

Salesforce

Yardi

Workday

Microsoft Office

Time management

Communication

Supervisory skills

Education

High school diploma or equivalent

Some college

Professional school

Tools

Salesforce

Yardi

Workday

DocuSign

Job description

Simon Property Group is seeking an Office Manager for the Potomac Mills center management office. You will provide administrative support to management staff, manage AP/AR, vendor payments, and assist with budgeting and leasing administration in Salesforce.

You will also oversee fleet and contract documents, DocuSign, and insurance records, while coordinating office operations and staff contributions. The role requires strong organization, supervisory abilities, and proficiency in Microsoft