Leasing Administrative Specialist

Simon Property Group; Indianapolis (IN); On-site; USD 50,000 - 65,000; Full time

Job summary

Simon Property Group is seeking an experienced Administrative Assistant to support the Leasing Department in Corporate Indianapolis. You will assist three or more Leasing Representatives, manage client proposals, and handle confidential information with professionalism.

Candidates should have five years of administrative experience and strong MS Word/Excel skills, with experience in Salesforce, Lotus Notes, and SharePoint. The role emphasizes communication, organization, and independent work.

Qualifications

• Five years minimum administrative experience required.
• Proficiency in MS Word, Excel; Lotus Notes experience.
• Excellent verbal and written communication skills.
• Team player with ability to assist others.
• Ability to work independently without direct supervision.
• Strong time management and organizational skills with ability to meet deadlines.

Responsibilities

• Prepare projects for client proposals using Excel and PowerPoint.
• Assist Leasing Representatives with entering deals into Salesforce and Lotus Notes.
• Submit CAD work orders and Landlord Work requests as needed.
• Prepare center lease plans and TSDs for potential tenants via SharePoint links.
• Coordinate and request center photos for potential tenants.
• Coordinate conference calls and schedule meetings as needed.
• Schedule and secure all travel arrangements.
• Complete expense reports via Emburse with accuracy and timeliness.
• Maintain confidentiality and professionalism.
• Maintain courteous relationships with co-workers and clients; interface with internal departments.

Skills

Advanced MS Word

Excel

Lotus Notes

Communication skills

Time management

Organizational skills

Attention to detail

Multitasking

Tools

Salesforce

Lotus Notes

SharePoint

Emburse

Job description

Simon Property Group is seeking an experienced Administrative Assistant to support the Leasing Department in Corporate Indianapolis. You will assist three or more Leasing Representatives, manage client proposals, and handle confidential information with professionalism.

Candidates should have five years of administrative experience and strong MS Word/Excel skills, with experience in Salesforce, Lotus Notes, and SharePoint. The role emphasizes communication, organization, and independent work.