Senior Meetings & Contracts Specialist

Planet Pharma; Deerfield (IL); Hybrid; USD 52,000 - 55,000; Part time

Job summary

Planet Pharma seeks a Senior Conference & Contract Associate in Deerfield, IL on a 12- to 15-month contract with hybrid in-office (T/W/Th) and remote work (M/F). The role supports end-to-end conference operations, including registration, vendor coordination, and contract management, with up to 25% travel.

Ideal candidate has 4+ years of meetings experience and a Bachelor’s degree. Responsibilities cover pre-event planning, attendee management, sponsor activations, data integrity, and cross-team

Qualifications

• Accredited Bachelor's degree and 4+ years in convention/congress planning or corporate meetings.
• Strong proficiency with Microsoft Office (PowerPoint, Word, Excel).
• Demonstrated ability to work collaboratively and independently in a fast-paced environment.
• Excellent project management, organization, and attention to detail.
• Flexible, adaptable, and able to manage multiple priorities.

Responsibilities

• Support end-to-end execution of corporate meetings, advocacy conferences, and tradeshows, including pre-event planning and onsite management.
• Monitor conference registration platforms; serve as primary attendee inquiries point and register attendees as needed.
• Coordinate sponsor benefits, materials, and activations for conferences and assist with onsite/digital deliverables.
• Maintain accurate conference and attendee data across systems; pull and analyze reports.
• Collaborate with internal teams to develop event communications and invitations.
• Manage event vendors; coordinate timelines, deliverables, and budgets.
• Assist in managing event production schedules and on-site execution.
• Serve as primary contract liaison across Corporate Affairs and Commercial Operations; ensure policy compliance.
• Coordinate with external stakeholders to manage agreements, Sunshine Act compliance, and regulatory requirements.
• Utilize contract management systems (Ariba, MedCompli) to track and store agreements.

Skills

Project management

Organizational skills

Team collaboration

Communication skills

Multi-tasking

Attention to detail

Flexibility

Microsoft Office

Self-starter

Problem solving

Education

Accredited Bachelor’s Degree

Tools

Ariba

MedCompli

Job description

Planet Pharma seeks a Senior Conference & Contract Associate in Deerfield, IL on a 12- to 15-month contract with hybrid in-office (T/W/Th) and remote work (M/F). The role supports end-to-end conference operations, including registration, vendor coordination, and contract management, with up to 25% travel.

Ideal candidate has 4+ years of meetings experience and a Bachelor’s degree. Responsibilities cover pre-event planning, attendee management, sponsor activations, data integrity, and cross-team