Senior Medical Education Operations Coordinator

Baylor College of Medicine; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Baylor College of Medicine in Temple, TX seeks a Senior Coordinator to provide comprehensive administrative support to Ambulatory Care Rotation. The role requires discretion with confidential information and the ability to manage multiple tasks with competing deadlines.

You will work with Rotation directors, faculty, and preceptors to facilitate academic activities, coordinate scheduling, and support accreditation standards across clerkships and electives.

Qualifications

• High School diploma or GED.
• Four years of relevant experience.
• Four years of administrative support or higher education experience.
• Proficiency in Microsoft Excel for tracking and managing data efficiently.
• Adaptable and open to training in LMS (Learning Management Systems).

Responsibilities

• Manages operational activities to ensure program objectives and accreditation requirements are met.
• Collaborates with the course directors to plan, operate, and evaluate student experiences.
• Oversees the distribution and collection of medical student evaluations
• Participates in the recruitment and onboarding of prospective clinical preceptors.
• Coordinates assignment, scheduling and reporting of student experiences in all phases of the clerkship/rotation/elective.
• Proctors high stakes exams for medical education students.
• Prepares, distributes, and communicates course schedules and materials to students and faculty.
• Updates and produces student orientation packet materials.
• Secures and coordinates instructional space for physical and virtual meetings and events.
• Administratively supports the course directors/program coordinators.
• Manages the various system applications utilized in medical education departments (i.e. Microsoft Suite, Learning Management Systems, etc.).
• Provides course/program materials and documentation on matters relating to education courses.
• Interacts with course/program directors to facilitate course/program objectives.
• Performs critical tasks related to the annual review processes in collaboration with course/program directors.
• Collaborates with the Evaluation, Assessment, and Educational Research team for assessment and quality improvement in obtaining, distributing, and archiving student evaluations.
• Implements and coordinates the Ambulatory Rotation including various activities within the rotation
• Serves as a resource to students in resolving scheduling and preceptor challenges.
• Thoroughly understands the curricular goals, policies, and standards of the rotation, department, and medical school.
• Identifies opportunities to improve effectiveness and mobilize faculty, staff, and resources to support the delivery of a high‑quality educational experience
• Serves as the back‑up administrator for one or more medical school subcommittees.
• May manage multiple education programs.
• Performs other job‑related duties as assigned.

Skills

Excel proficiency

Education

High School diploma or GED

Four years of relevant experience

Job description

Baylor College of Medicine in Temple, TX seeks a Senior Coordinator to provide comprehensive administrative support to Ambulatory Care Rotation. The role requires discretion with confidential information and the ability to manage multiple tasks with competing deadlines.

You will work with Rotation directors, faculty, and preceptors to facilitate academic activities, coordinate scheduling, and support accreditation standards across clerkships and electives.