Senior Coordinator, Business Operations

Baylor College of Medicine; Temple (TX); Hybrid; USD 57,000 - 67,000; Full time

Job summary

Baylor College of Medicine in Temple, TX is seeking a Senior Coordinator, Business Operations to provide essential administrative and operational support for the School of Medicine Admissions Office across Houston and Temple campuses.

The role emphasizes calendar management, event planning, travel coordination, and communications, with a potential hybrid arrangement after initial in-office orientation at Temple Campus.

Qualifications

• High School diploma or GED required.
• Four years of relevant experience required.

Responsibilities

• Provides administrative and operational support to Admissions leadership and staff across campuses.
• Manages a high volume of emails and inquiries, directing requests to staff and responding to applicants, faculty and other stakeholders.
• Coordinates domestic travel through Concur and processes purchase orders, reimbursements and related financial docs.
• Plans and executes Admissions events at Temple Campus, handling logistics from planning to on-site support.
• Develops communications materials (pictorials, presentations, flyers, newsletters) for Admissions.
• Maintains supplies and inventories, coordinates replenishment for daily operations and events.
• Provides administrative support to faculty and staff and coordinates service requests.
• Performs other duties and projects as assigned.

Skills

Administrative support

Calendar management

Event planning

Travel coordination

Excel proficiency

Education

High school diploma or GED

Tools

Concur

Job description

Job Title: Senior Coordinator, Business Operations - Temple, TX

Division: School of Medicine

Work Arrangement: Hybrid

Location: Temple, TX

Salary Range: $57,320 - $67,435

FLSA Status: Nonexempt

Work Schedule: Monday – Friday, 8 a.m. – 5 p.m.

Summary

Temple, TX - The Senior Coordinator, Business Operations provides administrative and business operations support to the School of Medicine Admissions Office across both the Houston and Temple campuses. In addition, this position supports admissions leadership and staff with event planning and coordination, calendar management, purchasing, travel coordination, and other administrative functions. The position requires strong organizational, communication, teamwork, and Microsoft Excel skills, with an emphasis on coordinating and supporting the operational needs of a multi-campus admissions program.

This position is potentially hybrid after an initial in office period at the Temple Campus.

Job Duties

• Provides administrative and operational support to Admissions leadership and staff across the Houston and Temple campuses, including calendar management, meeting coordination, correspondence, and special projects.
• Manages a high volume of daily department emails and telephone inquiries, responding to routine questions, directing requests to appropriate staff, and providing timely information to applicants, faculty, staff, and other stakeholders.
• Coordinates domestic travel through Concur and processes purchase orders, expense reimbursements, and related financial documentation.
• Plans, coordinates, and executes Admissions events held at the Temple Campus, managing event logistics from initial planning through completion, including scheduling, facility arrangements, vendor coordination, materials, communications, setup, and on-site support.
• Develops Committee pictorials, presentations, flyers, newsletters, and other Admissions communications materials.
• Maintains and organizes storage room supplies, monitors inventory levels, and coordinates replenishment of office and event materials to ensure supplies are readily available for daily operations and Admissions activities.
• Provides administrative support to faculty and staff, troubleshoots shared office equipment, coordinates service requests.
• Performs other duties and projects as assigned.

Minimum Qualifications

• High School diploma or GED.
• Four years of relevant experience.

Preferred Qualifications

• Previous administrative support experience.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Baylor College of Medicine (BCM) partners with our affiliate, Baylor Scott & White Health (BSWH), to operate the BCM Temple Campus. BSWH is committed to improving the health of those they serve and therefore partners to model the same behaviors that are promoted to patients. As such, the BCM Temple Campus is unable to hire individuals who use nicotine products.