Senior Coordinator, Business Operations - Temple, TX

Baylor College of Medicine; Temple (TX); Hybrid; USD 57,000 - 67,000; Full time

Job summary

Baylor College of Medicine seeks a Senior Coordinator, Business Operations to support the School of Medicine Admissions Office across Houston and Temple campuses. The role emphasizes calendar management, event coordination, purchasing, travel, and communications.

The position may be hybrid after an initial in-office period on the Temple Campus, with strong emphasis on organization and teamwork.

Qualifications

• High school diploma or GED required with four years of relevant experience.
• Strong organizational, communication, and multitasking abilities.
• Experience supporting multi-campus programs and events is preferred.

Responsibilities

• Provide administrative and business operations support to Admissions leadership and staff across Houston and Temple campuses.
• Manage a high volume of department emails and phone inquiries, routing requests appropriately.
• Coordinate domestic travel via Concur and process related financial documents.
• Plan and execute Admissions events at the Temple Campus, including logistics and on-site support.
• Prepare communications materials such as presentations, flyers, and newsletters.

Skills

Administration

Calendar management

Microsoft Excel

Travel coordination

Event planning

Communication

Education

High School diploma or GED

Tools

Concur

Microsoft Excel

Job description

Senior Coordinator, Business Operations - Temple, TX

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Job Description Job Title: Senior Coordinator, Business Operations - Temple, TX Division: School of Medicine Work Arrangement: Hybrid Location: Temple, TX Salary Range: $57,320 - $67,435 FLSA Status: Nonexempt Work Schedule: Monday – Friday, 8 a.m. – 5 p.m.

Summary

Temple, TX - The Senior Coordinator, Business Operations provides administrative and business operations support to the School of Medicine Admissions Office across both the Houston and Temple campuses. In addition, this position supports admissions leadership and staff with event planning and coordination, calendar management, purchasing, travel coordination, and other administrative functions. The position requires strong organizational, communication, teamwork, and Microsoft Excel skills, with an emphasis on coordinating and supporting the operational needs of a multi-campus admissions program.

This position is potentially hybrid after an initial in office period at the Temple Campus.

Job Duties

• Provides administrative and operational support to Admissions leadership and staff across the Houston and Temple campuses, including calendar management, meeting coordination, correspondence, and special projects.
• Manages a high volume of daily department emails and telephone inquiries, responding to routine questions, directing requests to appropriate staff, and providing timely information to applicants, faculty, staff, and other stakeholders.
• Coordinates domestic travel through Concur and processes purchase orders, expense reimbursements, and related financial documentation.
• Plans, coordinates, and executes Admissions events held at the Temple Campus, managing event logistics from initial planning through completion, including scheduling, facility arrangements, vendor coordination, materials, communications, setup, and on-site support.
• Develops Committee pictorials, presentations, flyers, newsletters, and other Admissions communications materials.
• Maintains and organizes storage room supplies, monitors inventory levels, and coordinates replenishment of office and event materials to ensure supplies are readily available for daily operations and Admissions activities.
• Provides administrative support to faculty and staff, troubleshoots shared office equipment, coordinates service requests.
• Performs other duties and projects as assigned.

Minimum Qualifications

• High School diploma or GED.
• Four years of relevant experience.

Preferred Qualifications

• Previous administrative support experience.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Baylor College of Medicine (BCM) partners with our affiliate, Baylor Scott & White Health (BSWH), to operate the BCM Temple Campus. BSWH is committed to improving the health of those they serve and therefore partners to model the same behaviors that are promoted to patients. As such, the BCM Temple Campus is unable to hire individuals who use nicotine products.

Requisition ID: 26377

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Baylor College of Medicine foster diversity among its students, trainees, faculty, and staff as a prerequisite to accomplishing our institutional mission and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.