Senior Living Executive Assistant: Lead Operations & Events

Ovation Communities (Jewish Home and Chai Point); Milwaukee (WI); On-site; USD 52,000 - 78,000; Full time

Job summary

Ovation Communities (Jewish Home and Chai Point) in Milwaukee, WI seeks an Executive Assistant to provide high-level administrative and operational support to the Administrator. You will manage calendars, coordinate meetings, draft correspondence, and maintain confidential records in a fast-paced senior living environment.

The role requires discretion, professionalism, and strong communication skills to interact with residents, families, and leaders.

Qualifications

• High School diploma or equivalent; associates preferred.
• 2-3 years of administrative support experience, preferably in a senior living setting.
• Proficiency in Microsoft Office and ability to learn new systems.
• Excellent organizational and multi-project balancing abilities.
• High professionalism, discretion, and confidentiality.
• Excellent written and verbal English communication and phone etiquette.

Responsibilities

• Provide executive-level administrative support to the Administrator and Chai Point staff.
• Manage calendars, meeting coordination, reminders, and correspondence.
• Prepare agendas, take minutes, and distribute follow-up items.
• Maintain filing systems with confidentiality and regulatory compliance.
• Coordinate events and leadership meetings; support resident and staff communications.
• Handle inquiries by phone and email daily.
• Support regulatory documentation tracking and audits.
• Support onboarding for leadership staff.
• Assist with special projects and process improvements.

Skills

Organizational skills

Communication skills

Professionalism

Discretion & confidentiality

Education

High School diploma or equivalent

Associates degree or higher (preferred)

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Ovation Communities (Jewish Home and Chai Point) in Milwaukee, WI seeks an Executive Assistant to provide high-level administrative and operational support to the Administrator. You will manage calendars, coordinate meetings, draft correspondence, and maintain confidential records in a fast-paced senior living environment.

The role requires discretion, professionalism, and strong communication skills to interact with residents, families, and leaders.