Senior Living Executive Assistant - Strategic Admin Partner

PROSPECT CONGREGATE HOUSING INC; Milwaukee (WI); Sur place; USD 60 000 - 78 000; Plein temps

Résumé du poste

PROSPECT CONGREGATE HOUSING INC. is seeking an Executive Assistant to support the Administrator at Chai Point. The role requires meticulous organization, discretion, and the ability to manage multiple priorities in a senior living environment.

You will handle calendars, prepare agendas, draft communications, and coordinate events and leadership meetings, while maintaining confidential records and ensuring regulatory compliance.

Qualifications

• High School diploma or equivalent.
• Associate's degree or higher preferred.
• 2–3 years of administrative support experience, preferably in a senior living setting.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Excellent written and oral communication skills.
• Strong organizational skills with discretion and confidentiality.

Responsabilités

• Provide direct administrative support to the Administrator and staff.
• Manage calendars, coordinate meetings, and distribute follow-up items.
• Prepare agendas, take minutes, and draft memos and reports.
• Maintain filing systems and ensure confidentiality and compliance.
• Coordinate office supplies and vendor communications.
• Serve as point of contact for internal and external stakeholders.
• Assist with leadership meetings, notices, and community events.
• Support regulatory documentation, audits, and inspections.
• Help with onboarding and special projects for new leadership staff.
• Provide welcoming, professional assistance to residents and families.

Connaissances

Calendar management

Meeting coordination

Discretion

Professionalism

Written and verbal communication

Organizational skills

Multitasking

Correspondence drafting

Formation

High School diploma or equivalent

Associate's degree or higher

Outils

Microsoft Office

Outlook

Word

Excel

Description du poste

PROSPECT CONGREGATE HOUSING INC. is seeking an Executive Assistant to support the Administrator at Chai Point. The role requires meticulous organization, discretion, and the ability to manage multiple priorities in a senior living environment.

You will handle calendars, prepare agendas, draft communications, and coordinate events and leadership meetings, while maintaining confidential records and ensuring regulatory compliance.