Senior Litigation Secretary & Trial Prep Specialist

Adams & Martin Group; Irvine (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Adams & Martin Group in Irvine, CA is seeking a highly organized Legal Secretary to provide high-level administrative and secretarial support to attorneys handling litigation matters from inception through resolution. Responsibilities include preparing legal documents, managing court filings, maintaining case calendars, coordinating deadlines, and organizing materials for hearings, depositions, and trials.

The ideal candidate will have at least five years of litigation secretarial experience,

Qualifications

• Five years of legal secretary experience, preferably in litigation.
• Strong knowledge of state and federal court procedures and e-filing.
• Excellent writing, editing, and formatting skills.
• Advanced proficiency in Microsoft Office Suite.

Responsibilities

• Prepare, revise, format, and finalize legal documents and emails.
• Manage all e-filing in state and federal courts.
• Support attorneys through all litigation stages from initiation to resolution.
• Assemble exhibits and prepare materials for filings, hearings, arbitrations, and trials.
• Proofread documents for accuracy and formatting.
• Create and maintain Tables of Contents and Tables of Authorities.
• Coordinate attorney schedules, meetings, and deadlines.
• Maintain attorney calendars and critical deadlines.
• Prepare client intake documentation per firm procedures.
• Arrange attorney travel and related logistics.
• Review and distribute mail and electronic correspondence.
• Assist with client presentations and PowerPoint materials.
• Provide coverage and maintain confidentiality.

Skills

Litigation support

E-filing

Court procedures

TOA/TOC software

iManage

MS Office

Writing & proofreading

Time management

Calendar management

Professionalism & confidentiality

Education

High School Diploma or equivalent

5+ years legal secretary experience

Tools

iManage

Best Authority

Job description

Adams & Martin Group in Irvine, CA is seeking a highly organized Legal Secretary to provide high-level administrative and secretarial support to attorneys handling litigation matters from inception through resolution. Responsibilities include preparing legal documents, managing court filings, maintaining case calendars, coordinating deadlines, and organizing materials for hearings, depositions, and trials.

The ideal candidate will have at least five years of litigation secretarial experience,