Senior Litigation Administrative Specialist

Nelson Mullins Riley & Scarborough LLP; Houston, Northern (TX, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Nelson Mullins Riley & Scarborough LLP in Houston is seeking an Administrative Assistant to join our Litigation team and provide high-level administrative support to attorneys and legal professionals. This role involves managing complex calendars, coordinating meetings and travel, and supporting document management and billing processes.

The ideal candidate will have extensive experience in litigation support within a law firm, strong attention to detail, and the ability to perform well under

Qualifications

• Minimum of (5) years of recent experience supporting State and Federal litigation within a law firm environment required; intellectual property litigation experience is a plus.
• Proven ability to proactively manage complex attorney calendars, monitor deadlines, maintain organized case files, and support e-filing, docketing, and litigation workflows.
• Advanced proficiency in Microsoft Office Suite and NetDocuments, or similar document management systems, and legal billing and time-entry software.

Responsibilities

• Manage complex attorney calendars, coordinate meetings and travel, and handle day-to-day scheduling needs.
• Prepare and organize legal documents; maintain electronic files and support document management activities (NetDocuments).
• Assist with e-filing, docketing, conflict checks, opening new clients and matters, and engagement documentation; support billing and invoicing processes.

Skills

Calendar management

Communication

Attention to detail

Tools

Microsoft Office Suite

NetDocuments

Billing/time-entry software

Job description

Nelson Mullins Riley & Scarborough LLP in Houston is seeking an Administrative Assistant to join our Litigation team and provide high-level administrative support to attorneys and legal professionals. This role involves managing complex calendars, coordinating meetings and travel, and supporting document management and billing processes.

The ideal candidate will have extensive experience in litigation support within a law firm, strong attention to detail, and the ability to perform well under