Legal Administrative Assistant

Nelson Mullins Riley & Scarborough LLP; Houston, Northern (TX, KY); On-site; USD 42,000 - 56,000; Full time

Job summary

Nelson Mullins Riley & Scarborough LLP in Houston is seeking an Administrative Assistant to join our Litigation team and provide high-level administrative support to attorneys and legal professionals. This role involves managing complex calendars, coordinating meetings and travel, and supporting document management and billing processes.

The ideal candidate will have extensive experience in litigation support within a law firm, strong attention to detail, and the ability to perform well under

Qualifications

• Minimum of (5) years of recent experience supporting State and Federal litigation within a law firm environment required; intellectual property litigation experience is a plus.
• Proven ability to proactively manage complex attorney calendars, monitor deadlines, maintain organized case files, and support e-filing, docketing, and litigation workflows.
• Advanced proficiency in Microsoft Office Suite and NetDocuments, or similar document management systems, and legal billing and time-entry software.

Responsibilities

• Manage complex attorney calendars, coordinate meetings and travel, and handle day-to-day scheduling needs.
• Prepare and organize legal documents; maintain electronic files and support document management activities (NetDocuments).
• Assist with e-filing, docketing, conflict checks, opening new clients and matters, and engagement documentation; support billing and invoicing processes.

Skills

Calendar management

Communication

Attention to detail

Tools

Microsoft Office Suite

NetDocuments

Billing/time-entry software

Job description

Overview

Nelson Mullins, an AmLaw 100 firm, is seeking an Administrative Assistant to join our Houston office and support a team of Litigation attorneys. This role provides high-level administrative support to attorneys and legal professionals within a dynamic and fast-paced practice. The Administrative Assistant serves as a trusted resource to the legal team, helping manage critical deadlines, client communications, and day-to-day operations while ensuring exceptional service and professionalism.

A Day in the Life

The Administrative Assistant provides comprehensive administrative and litigation support, including managing complex attorney calendars, coordinating meetings and travel arrangements, processing expense reimbursements, preparing and organizing legal documents, maintaining electronic files, and supporting document management activities within NetDocuments. This role is responsible for monitoring deadlines, assisting with e-filing and docketing activities, conducting conflict checks, opening new clients and matters, preparing engagement documentation, and supporting billing and invoicing processes, including following up on outstanding client invoices.

We Know You

The ideal candidate will proactively anticipate attorney needs, prioritize multiple time-sensitive assignments, and communicate effectively with attorneys, clients, and business professionals. This position requires strong critical thinking skills, exceptional attention to detail, sound judgment, and the ability to perform effectively under pressure while contributing to a collaborative, team-oriented environment.

Qualifications

• Minimum of (5) years of recent experience supporting State and Federal litigation within a law firm environment required; intellectual property litigation experience is a plus.
• Proven ability to proactively manage complex attorney calendars, monitor deadlines, maintain organized case files, and support e-filing, docketing, and litigation workflows.
• Advanced proficiency in Microsoft Office Suite and NetDocuments, or similar document management systems, and legal billing and time-entry software.

Who We Are

With more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, Minnesota, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.