Senior Litigation Administrative Specialist

Nelson Mullins Riley & Scarborough; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Nelson Mullins Riley & Scarborough in Houston is seeking an Administrative Assistant to join a team of Litigation attorneys. The role provides high-level administrative support, helping manage deadlines, client communications, and day-to-day operations with professionalism.

The ideal candidate will have 5+ years supporting state and federal litigation in a law firm, with strong Microsoft Office, NetDocuments skills, calendar control, e-filing, docketing, and billing support.

Qualifications

• Minimum of 5 years of recent experience supporting State and Federal litigation within a law firm environment.
• Proven ability to proactively manage complex attorney calendars, monitor deadlines, maintain organized case files, and support e-filing, docketing, and litigation workflows.
• Advanced proficiency in Microsoft Office Suite and NetDocuments, or similar document management systems, and legal billing and time-entry software.

Responsibilities

• Manage complex attorney calendars and deadlines to ensure timely delivery of filings and client communications.
• Coordinate meetings, travel arrangements, and preparation of documents; organize electronic files and support document management activities.
• Support e-filing, docketing, conflict checks, client intake, engagement documentation, and billing/time-entry processes.

Skills

Litigation support

Calendar management

Communication

Tools

Microsoft Office Suite

NetDocuments

Billing software

Job description

Nelson Mullins Riley & Scarborough in Houston is seeking an Administrative Assistant to join a team of Litigation attorneys. The role provides high-level administrative support, helping manage deadlines, client communications, and day-to-day operations with professionalism.

The ideal candidate will have 5+ years supporting state and federal litigation in a law firm, with strong Microsoft Office, NetDocuments skills, calendar control, e-filing, docketing, and billing support.