Legal Administrative Assistant

Nelson Mullins Riley & Scarborough; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Nelson Mullins Riley & Scarborough in Houston is seeking an Administrative Assistant to join a team of Litigation attorneys. The role provides high-level administrative support, helping manage deadlines, client communications, and day-to-day operations with professionalism.

The ideal candidate will have 5+ years supporting state and federal litigation in a law firm, with strong Microsoft Office, NetDocuments skills, calendar control, e-filing, docketing, and billing support.

Qualifications

• Minimum of 5 years of recent experience supporting State and Federal litigation within a law firm environment.
• Proven ability to proactively manage complex attorney calendars, monitor deadlines, maintain organized case files, and support e-filing, docketing, and litigation workflows.
• Advanced proficiency in Microsoft Office Suite and NetDocuments, or similar document management systems, and legal billing and time-entry software.

Responsibilities

• Manage complex attorney calendars and deadlines to ensure timely delivery of filings and client communications.
• Coordinate meetings, travel arrangements, and preparation of documents; organize electronic files and support document management activities.
• Support e-filing, docketing, conflict checks, client intake, engagement documentation, and billing/time-entry processes.

Skills

Litigation support

Calendar management

Communication

Tools

Microsoft Office Suite

NetDocuments

Billing software

Job description

Nelson Mullins, an AmLaw 100 firm, is seeking an Administrative Assistant to join our Houston office and support a team of Litigation attorneys. This role provides high-level administrative support to attorneys and legal professionals within a dynamic and fast-paced practice. The Administrative Assistant serves as a trusted resource to the legal team, helping manage critical deadlines, client communications, and day-to-day operations while ensuring exceptional service and professionalism.

The Administrative Assistant provides comprehensive administrative and litigation support, including managing complex attorney calendars, coordinating meetings and travel arrangements, processing expense reimbursements, preparing and organizing legal documents, maintaining electronic files, and supporting document management activities within NetDocuments. This role is responsible for monitoring deadlines, assisting with e-filing and docketing activities, conducting conflict checks, opening new clients and matters, preparing engagement documentation, and supporting billing and invoicing processes, including following up on outstanding client invoices.

The ideal candidate will proactively anticipate attorney needs, prioritize multiple time-sensitive assignments, and communicate effectively with attorneys, clients, and business professionals. This position requires strong critical thinking skills, exceptional attention to detail, sound judgment, and the ability to perform effectively under pressure while contributing to a collaborative, team-oriented environment.

Qualifications

• Minimum of (5) years of recent experience supporting State and Federal litigation within a law firm environment required; intellectual property litigation experience is a plus.
• Proven ability to proactively manage complex attorney calendars, monitor deadlines, maintain organized case files, and support e-filing, docketing, and litigation workflows.
• Advanced proficiency in Microsoft Office Suite and NetDocuments, or similar document management systems, and legal billing and time-entry software.

With more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, Minnesota, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.