Senior Legal Operations & Executive Assistant

D-Wave; Boca Raton (FL); On-site; USD 90,000 - 130,000; Full time

Job summary

D‑Wave Quantum Inc. is seeking a highly organized Legal Coordinator & Executive Assistant to join our Legal and Intellectual Property Team.

This role supports the Executive Vice President, Chief Legal Officer & General Counsel and provides essential executive and legal operations support in a fast-paced environment. You will manage calendars, travel, expenses, and correspondence, coordinate meetings, and help streamline workflows while handling confidential information with professionalism and

Qualifications

• 10+ years of experience in a legal assistant, legal coordinator, executive assistant, legal operations, or similar role.
• Experience supporting senior executives and legal teams in a fast-paced environment.
• Familiarity with contracts, legal terminology, and legal department workflows.

Responsibilities

• Provide executive support to senior legal leadership, including calendar management, travel arrangements, and expense management.
• Prepare meeting materials and agendas with supporting documentation.
• Coordinate cross-functional communication and follow-up across internal stakeholders.
• Manage department budget, expenses and vendors.
• Support department projects and day-to-day legal operations activities.
• Maintain contracts and legal records, and assist with contract workflows and signature processes.

Skills

Executive support

Calendar management

Travel planning

Budget management

Vendor management

Discretion & confidentiality

Cross-functional collaboration

Microsoft Office

Legal terminology

Contract workflows

Tools

Contract management system

Microsoft Office Suite

Legal operations tools

Job description

D‑Wave Quantum Inc. is seeking a highly organized Legal Coordinator & Executive Assistant to join our Legal and Intellectual Property Team.

This role supports the Executive Vice President, Chief Legal Officer & General Counsel and provides essential executive and legal operations support in a fast-paced environment. You will manage calendars, travel, expenses, and correspondence, coordinate meetings, and help streamline workflows while handling confidential information with professionalism and