Remote Marketing Executive Assistant — Strategy & Coordination

D-Wave Quantum Inc.; Boca Raton (FL); On-site; USD 70,000 - 96,000; Full time

Job summary

D-Wave Quantum Inc. in Boca Raton, FL, is seeking an Administrative Assistant, Marketing to join the Executive Administration Team.

You will provide coordination and administrative support to the SVP and the Marketing & Communications group, managing calendars, travel, meetings and project tasks. The ideal candidate has 3+ years of experience, a Bachelor's degree, and strong organizational and communication skills.

Qualifications

• 3+ years of administrative, marketing, or related experience.
• Bachelor's degree or equivalent combination of education and experience.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Clear and concise written and verbal communication skills, with a high degree of professionalism and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint), project management tools, and communication platforms.
• Sound judgment and discretion when handling confidential or sensitive information.
• A proactive, solutions-oriented approach with the ability to anticipate needs, take initiative, and problem-solve independently.

Responsibilities

• Provide day-to-day administrative and coordination support to the SVP of Marketing and broader Marketing & Communications team.
• Manage calendars, scheduling, correspondence, presentations, reports, expenses and other administrative needs.
• Anticipate needs, coordinate priorities and help ensure the team operates efficiently.
• Coordinate internal and external meetings, including scheduling, agendas, materials, action items and follow-up.
• Manage executive travel arrangements, itineraries and related logistics.
• Reconcile corporate credit card expenses and maintain complete and timely documentation.
• Coordinate vendors supporting Marketing & Communications activities, including research, quotes, scheduling and day-to-day communication.
• Support event logistics including production of printed event collateral, including vendor coordination, proofs, approvals and delivery timelines.
• Support the preparation, routing and tracking of NDAs, contracts and other documents through internal review and approval processes.
• Maintain organized team files, SharePoint sites, templates and other shared resources.
• Help improve administrative processes, tools and ways of working.
• Provide research, coordination and administrative support for Marketing & Communications projects and initiatives.
• Take on special projects and other responsibilities that help the team operate effectively.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Interpersonal skills

Education

Bachelor's degree

Tools

Microsoft Office Suite

SharePoint

PowerPoint

Job description

D-Wave Quantum Inc. in Boca Raton, FL, is seeking an Administrative Assistant, Marketing to join the Executive Administration Team.

You will provide coordination and administrative support to the SVP and the Marketing & Communications group, managing calendars, travel, meetings and project tasks. The ideal candidate has 3+ years of experience, a Bachelor's degree, and strong organizational and communication skills.