Remote Legal Operations Executive Assistant

D-Wave Quantum Inc.; Boca Raton (FL); Remote; USD 87,000 - 120,000; Full time

Job summary

D-Wave Quantum Inc. is seeking a highly organized Legal Coordinator & Executive Assistant to join our Legal and Intellectual Property Team.

You will report to the Executive Vice President, Chief Legal Officer & General Counsel and partner with senior leaders to enable effective operation across the team. You will manage calendars, travel, expenses, prepare materials, coordinate meetings, and oversee budget and vendors.

Qualifications

• 10+ years of experience in a legal assistant, legal coordinator, executive assistant, legal operations, or similar role.
• Experience supporting senior executives and legal teams in a fast-paced environment.
• Familiarity with contracts, legal terminology, and legal department workflows.
• Experience with legal intake processes, document management, contract workflows, or legal operations tools.
• Strong organizational skills with exceptional attention to detail.

Responsibilities

• Provide executive support to the EVP, CLO & GC and other leaders, including calendar, travel, and expenses.
• Prepare meeting materials, agendas, and documentation; coordinate cross-functional meetings.
• Manage department budget, expenses and vendors; streamline workflow and decision making.
• Support department projects, intake processes, and tracking for legal services.
• Maintain legal documents, records, systems, and contract management; ensure accuracy.
• Support contract workflows, including execution and signature tracking.

Skills

Executive support

Calendar management

Travel arrangements

Expense management

Vendor management

Budget management

Cross-functional collaboration

Document management

Microsoft Office

Contract workflows

Tools

Microsoft Office

Contract management system

Enterprise collaboration tools

Job description

D-Wave Quantum Inc. is seeking a highly organized Legal Coordinator & Executive Assistant to join our Legal and Intellectual Property Team.

You will report to the Executive Vice President, Chief Legal Officer & General Counsel and partner with senior leaders to enable effective operation across the team. You will manage calendars, travel, expenses, prepare materials, coordinate meetings, and oversee budget and vendors.