Executive Marketing Assistant

D-Wave; Boca Raton (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

D-Wave Quantum Inc. in Boca Raton, FL is seeking an organized Administrative Assistant, Marketing to support the Executive Administration Team and SVP of Marketing.

You will help coordinate schedules, travel, meetings, and marketing activities while handling confidential information with discretion. The role offers exposure to marketing operations in a fast-growing tech company and requires strong organizational skills, clear communication, and a proactive, solutions-oriented mindset.

Qualifications

• 3+ years of administrative, marketing, communications, project coordination or related experience.
• Bachelor's degree or equivalent combination of education and experience.
• Excellent organizational and time management skills with ability to manage multiple priorities and deadlines.
• Clear and concise written and verbal communication, with high professionalism and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint) and project management/communication tools.

Responsibilities

• Provide day-to-day administrative and coordination support to the SVP of Marketing and the Marketing & Communications team.
• Coordinate internal and external meetings, including scheduling, agendas, materials, action items and follow-up.
• Manage executive travel arrangements, itineraries and related logistics.
• Reconcile corporate credit card expenses and maintain complete and timely documentation.
• Coordinate vendors for Marketing & Communications activities, including research, quotes, scheduling, and day-to-day communication.
• Support event logistics including production of printed event collateral, proofs, approvals and delivery timelines.
• Support preparation, routing and tracking of NDAs, contracts and other documents through review and approval processes.
• Maintain organized team files, SharePoint sites, templates and shared resources.
• Help improve administrative processes, tools and ways of working.
• Provide research, coordination and administrative support for Marketing & Communications projects.

Skills

Administrative experience

Project coordination

Communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

SharePoint

Project management tools

Job description

D-Wave Quantum Inc. in Boca Raton, FL is seeking an organized Administrative Assistant, Marketing to support the Executive Administration Team and SVP of Marketing.

You will help coordinate schedules, travel, meetings, and marketing activities while handling confidential information with discretion. The role offers exposure to marketing operations in a fast-growing tech company and requires strong organizational skills, clear communication, and a proactive, solutions-oriented mindset.