Executive Legal Operations & Admin Assistant

Clutch Canada; United States; On-site; USD 110,000 - 140,000; Full time

Benefits offered by this job

Equity

Competitive pay & benefits

Job summary

D-Wave Quantum Inc. seeks a highly organized Legal Coordinator & Executive Assistant to join our Legal and Intellectual Property Team. Reporting to the Executive Vice President, Chief Legal Officer & General Counsel, you will partner with senior leaders and enable efficient operation of the team.

You will manage calendars, travel, expenses, communications, and contract workflows while safeguarding confidentiality and exercising sound judgment in a fast-paced environment.

Qualifications

• 10+ years of experience in a legal assistant, legal coordinator, executive assistant, legal operations, or similar role.
• Experience supporting senior executives and legal teams in a fast-paced environment.
• Familiarity with contracts, legal terminology, and legal department workflows.
• Experience with legal intake processes, document management, contract workflows, or legal operations tools.
• Strong organizational skills with exceptional attention to detail.
• Exceptional time management skills, with the ability to manage multiple priorities in a fast-paced environment.
• Professional, clear and concise written and verbal communication skills.
• Demonstrated ability to exercise discretion, maintain confidentiality, and apply sound judgment.
• Proactive, solutions-oriented mindset with the ability to anticipate needs, take initiative, and solve problems independently.
• Proven ability to build strong relationships with executives, internal and external stakeholders, and vendors.
• Proficiency with Microsoft Office Suite and experience using enterprise collaboration and workflow tools.

Responsibilities

• Provide executive support to the Executive Vice President, Chief Legal Officer & General Counsel, the Vice-President, Legal and the Senior Director, Intellectual Property.
• Prepare meeting materials, agendas, and supporting documentation.
• Coordinate meetings, communications, and follow-up activities across internal stakeholders.
• Manage department budget, expenses and vendors.
• Anticipate executive needs and prioritizing, and help streamline workflow and decision making.
• Support department projects, operational initiatives, and day-to-day Legal team activities.
• Manage legal workflows, intake processes, and request tracking to ensure timely coordination and delivery of legal services.
• Act as liaison between internal stakeholders and the Legal team, facilitating effective communication, alignment and follow-through.
• Maintain legal documents, records, systems, shared resources, and the department’s contract management system, ensuring agreements and related documentation are accurate, complete, and up to date.
• Support contract workflows, including coordinating agreement execution, managing signature processes, and tracking completion.

Skills

Calendar management

Travel arrangements

Expense management

Executive support

Discretion & confidentiality

Attention to detail

Time management

Written & verbal communication

Cross-functional collaboration

Relationship building with executives

Tools

Contract management system

Enterprise collaboration tools

Microsoft Office Suite

Job description

D-Wave Quantum Inc. seeks a highly organized Legal Coordinator & Executive Assistant to join our Legal and Intellectual Property Team. Reporting to the Executive Vice President, Chief Legal Officer & General Counsel, you will partner with senior leaders and enable efficient operation of the team.

You will manage calendars, travel, expenses, communications, and contract workflows while safeguarding confidentiality and exercising sound judgment in a fast-paced environment.