Marketing Administrative Assistant | Exec Support & Events

Clutch Canada; United States; On-site; USD 52,000 - 78,000; Full time

Job summary

D-Wave Quantum Inc. in the United States is seeking an organized Administrative Assistant, Marketing to join our Executive Administration Team. You will report to the Chief of Staff and work closely with the SVP of Marketing to support the Marketing and Communications team.

This role offers broad exposure to marketing activities, events and internal operations within a fast-paced technology company. A strong attention to detail and proactive problem solving are essential for success.

Qualifications

• 3+ years of administrative, marketing, communications, project coordination or related experience.
• Bachelor's degree or equivalent combination of education and experience.
• Excellent organizational and time management skills, with the ability to manage multiple priorities and deadlines.
• Clear and concise written and verbal communication with a high degree of professionalism and attention to detail.
• Proficiency in Microsoft Office Suite, SharePoint, and project management tools.

Responsibilities

• Provide day-to-day administrative and coordination support to the SVP of Marketing and broader Marketing & Communications team.
• Manage calendars, scheduling, correspondence, presentations, reports, expenses and other administrative needs.
• Anticipate needs, coordinate priorities and help ensure the team operates efficiently.
• Coordinate internal and external meetings, including scheduling, agendas, materials, action items and follow-up.
• Manage executive travel arrangements, itineraries and related logistics.
• Reconcile corporate credit card expenses and maintain complete and timely documentation.
• Coordinate vendors supporting Marketing & Communications activities, including research, quotes, scheduling and day-to-day communication.
• Support event logistics including production of printed event collateral, including vendor coordination, proofs, approvals and delivery timelines.
• Support the preparation, routing and tracking of NDAs, contracts and other documents through internal review and approval processes.
• Maintain organized team files, SharePoint sites, templates and other shared resources.
• Help improve administrative processes, tools and ways of working.
• Provide research, coordination and administrative support for Marketing & Communications projects and initiatives.
• Take on special projects and other responsibilities that help the team operate effectively.

Skills

Administrative experience

Marketing experience

Project coordination

Communication skills

Organizational skills

Education

Bachelor's degree

Tools

Microsoft Office

SharePoint

PowerPoint

Outlook

Job description

D-Wave Quantum Inc. in the United States is seeking an organized Administrative Assistant, Marketing to join our Executive Administration Team. You will report to the Chief of Staff and work closely with the SVP of Marketing to support the Marketing and Communications team.

This role offers broad exposure to marketing activities, events and internal operations within a fast-paced technology company. A strong attention to detail and proactive problem solving are essential for success.