Legal Coordinator & Executive Assistant [613]

D-Wave; Boca Raton (FL); On-site; USD 90,000 - 130,000; Full time

Job summary

D‑Wave Quantum Inc. is seeking a highly organized Legal Coordinator & Executive Assistant to join our Legal and Intellectual Property Team.

This role supports the Executive Vice President, Chief Legal Officer & General Counsel and provides essential executive and legal operations support in a fast-paced environment. You will manage calendars, travel, expenses, and correspondence, coordinate meetings, and help streamline workflows while handling confidential information with professionalism and

Qualifications

• 10+ years of experience in a legal assistant, legal coordinator, executive assistant, legal operations, or similar role.
• Experience supporting senior executives and legal teams in a fast-paced environment.
• Familiarity with contracts, legal terminology, and legal department workflows.

Responsibilities

• Provide executive support to senior legal leadership, including calendar management, travel arrangements, and expense management.
• Prepare meeting materials and agendas with supporting documentation.
• Coordinate cross-functional communication and follow-up across internal stakeholders.
• Manage department budget, expenses and vendors.
• Support department projects and day-to-day legal operations activities.
• Maintain contracts and legal records, and assist with contract workflows and signature processes.

Skills

Executive support

Calendar management

Travel planning

Budget management

Vendor management

Discretion & confidentiality

Cross-functional collaboration

Microsoft Office

Legal terminology

Contract workflows

Tools

Contract management system

Microsoft Office Suite

Legal operations tools

Job description

D-Wave Quantum Inc. (NASDAQ: QBTS) is a leader in the development and delivery of quantum computing systems, software, and services. It is the world’s first commercial supplier of quantum computers, and the first and only to offer dual-platform quantum computing products and services, spanning both annealing and gate-model quantum computing technologies. D-Wave’s mission is to help customers realize the value of quantum today through enterprise-grade systems available on-premises and via its Leap quantum cloud service, which offers 99.9% availability and uptime. More than 100 organizations across commercial, government, and research sectors trust D-Wave to address complex computational challenges using quantum computing. Learn more about realizing the value of quantum computing today and how D-Wave is shaping the quantum-driven industrial and societal advancements of tomorrow: www.dwavequantum.com.

About the role

D-Wave is seeking a highly organized, proactive, and resourceful Legal Coordinator & Executive Assistant to join our Legal and Intellectual Property Team. Reporting to the Executive Vice President, Chief Legal Officer & General Counsel, this role will serve as a trusted partner by providing executive support to the Executive Vice President, Chief Legal Officer & General Counsel and enabling the effective operation of the Legal and Intellectual Property team.

The Legal Coordinator & Executive Assistant will play a key role in supporting executive effectiveness, coordinating legal operations, and improving team processes through strong organization, attention to detail, and cross-functional collaboration. The ideal candidate is an experienced professional who thrives in a fast-paced environment, anticipates needs, manages competing priorities, and handles sensitive and confidential information with professionalism, discretion, and sound judgment.

What you’ll do

Executive and Leadership Support

• Provide executive support to the Executive Vice President, Chief Legal Officer & General Counsel, the Vice-President, Legal and the Senior Director, Intellectual Property, including calendar management, travel arrangements, expense management, and correspondence.

• Prepare meeting materials, agendas, and supporting documentation.

• Coordinate meetings, communications, and follow-up activities across internal stakeholders.

• Manage department budget, expenses and vendors.

• Anticipate executive needs and prioritizing, and help streamline workflow and decision making

Legal Operations Support

• Support department projects, operational initiatives, and day-to-day Legal team activities.

• Manage legal workflows, intake processes, and request tracking to ensure timely coordination and delivery of legal services.

• Act as liaison between internal stakeholders and the Legal team, facilitating effective communication, alignment and follow-through.

• Maintain legal documents, records, systems, shared resources, and the department’s contract management system, ensuring agreements and related documentation are accurate, complete, and up to date.

• Support contract workflows, including coordinating agreement execution, managing signature processes, and tracking completion.

About You

• 10+ years of experience in a legal assistant, legal coordinator, executive assistant, legal operations, or similar role.

• Experience supporting senior executives and legal teams in a fast-paced environment.

• Familiarity with contracts, legal terminology, and legal department workflows.

• Experience with legal intake processes, document management, contract workflows, or legal operations tools.

• Strong organizational skills with exceptional attention to detail

• Exceptional time management skills, with the ability to manage multiple priorities in a fast-paced environment.

• Professional, clear and concise written and verbal communication skills.

• Demonstrated ability to exercise discretion, maintain confidentiality, and apply sound judgment.

• Proactive, solutions-oriented mindset with the ability to anticipate needs, take initiative, and solve problems independently.

• Proven ability to build strong relationships with executives, internal and external stakeholders, and vendors.

• Proficiency with Microsoft Office Suite and experience using enterprise collaboration and workflow tools.

A D-Waver's DNA

• We look at the future and say “why not”; we see possibilities where others see problems or routines. We show the way ahead and are committed to achieving ambitious goals.

• We practice straight talk and listen generously to each other with empathy. We value different opinions and points of views. We ensure that we connect outside as well as inside to learn from others and inspire each other.

• We hold ourselves accountable for delivering results. We make decisions & take responsibility so that we can act & support each other.

• As leaders we motivate & engage our teams to undertake beyond what they originally thought possible, by developing our teams & creating the conditions for people to grow and empower themselves through enabling & coaching.

Our Compensation Philosophy is Simple but Powerful:

We believe providing D-Wavers with company ownership, competitive pay, and a range of meaningful benefits is the start of creating a culture where people want to give the best they’ve got—not because they’re simply making money, but because they’ve fallen in love with our vision, mission, values, and team.

During the interview process, your Recruiter will review our total rewards (base, equity, bonus, perks, benefit, culture) offerings. The final offer is determined by your proficiencies within this level.

Inclusion:

We celebrate diverse perspectives to drive innovation in our pursuit. Our employees range from distinguished domain experts with decades of experience in their respective fields, to bright and motivated graduates eager to make their mark. Our diverse and innovative team will make you feel appreciated, supported and empower your career growth at D-Wave.

The Fine Print:

No 3rd party candidates will be accepted

It is D-Wave policy to provide equal employment opportunity (EEO) to all persons regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state/provincial, local law.