Legal Assistant

SourcePro Search, LLC; New York (NY); On-site; USD 113,000 - 138,000; Full time

Job summary

SourcePro Search, LLC is seeking a skilled Legal Assistant in New York to support a top-tier law firm. You will manage document production, calendar coordination, travel arrangements, and client billing for high-profile matters.

The role requires 3+ years in a legal assistant role, preferably in litigation, and strong document management with NetDocs. Associates degree preferred; overtime may be needed. This on-site position offers exposure to international matters and a prestigious environment.

Qualifications

• 3+ years of Legal Assistant experience, preferably in litigation.
• Associates degree preferred.
• Strong document management experience, ideally with NetDocs.

Responsibilities

• Provide secretarial and administrative support to assigned attorneys, including document production, editing, and proofreading of legal correspondence and filings.
• Draft routine documents, memoranda, and correspondence at attorney direction or on own initiative.
• Coordinate complex domestic and international travel arrangements across multiple time zones.
• Manage attorney calendars, schedule meetings, arrange conference rooms, and coordinate multimedia needs.
• Maintain organized client and office files, ensuring security and confidentiality of information.
• Answer calls, relay messages, and liaise with clients and external partners.
• Enter and manage attorney timesheets; prepare, edit, and finalize client bills.
• Assist with business development by updating contacts and activities in InterAction.
• Handle expense reimbursements, invoice preparation, and timely submissions.
• Provide backup support for reception and other attorneys as needed, including evenings or weekends.

Skills

Document management

Microsoft Office

Communication skills

Organizational skills

Time management

Teamwork

Education

Associate degree

Tools

NetDocs

InterAction

Job description

Legal Assistant
New York, NY
Up to $125,000

SourcePro Search is seeking a highly skilled Legal Assistant to join a top-tier law firm in New York. This role offers the opportunity to support a dynamic team of attorneys while working on high-profile litigation matters.

What You'll Do:

• Provide secretarial and administrative support to assigned attorneys, including document production, editing, and proofreading of legal correspondence and filings.

• Draft routine documents, memoranda, and correspondence at attorney direction or on own initiative.

• Coordinate complex domestic and international travel arrangements, including flights, accommodations, and itineraries, across multiple time zones.

• Manage attorney calendars, schedule meetings, arrange conference rooms, and coordinate multimedia needs.

• Maintain organized client and office files in accordance with firm policies, ensuring security and confidentiality of information.

• Answer calls, relay messages, and liaise with clients and external partners.

• Enter and manage attorney timesheets; prepare, edit, and finalize client bills.

• Assist with business development support by updating contacts and activities in InterAction.

• Handle expense reimbursements, invoice preparation, and timely submissions.

• Provide backup support for reception and other attorneys as needed, and assist with evening or weekend work on occasion.

What You'll Bring:

• 3+ years of Legal Assistant experience, preferably in litigation within a law firm.

• Associates degree preferred.

• Strong document management experience, ideally with NetDocs.

• Advanced proficiency in Microsoft Office and internet applications.

• Exceptional attention to detail, organizational skills, and ability to manage competing priorities in a fast-paced environment.

• Strong written and verbal communication skills.

• Proactive, self-motivated, and able to work both independently and as part of a team.

• Professional demeanor, adaptability, and flexibility to work overtime (including evenings or weekends) as needed.

This is an excellent opportunity to join a prestigious international law firm and provide high-level support to leading attorneys.