Law Firm Operations & Billing Assistant

SourcePro Search, LLC

New York (NY)

Hybride

USD 81 000 - 99 000

Plein temps

14 jours+

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Résumé du poste

SourcePro Search, LLC is seeking an Assistant Office Manager to support day-to-day admin operations at a mid-sized law firm in Midtown NYC. The role collaborates with the Office Manager and partners to maintain efficient processes, financials, and HR functions.

The ideal candidate brings 3–5 years of law-firm administrative experience, a multitasking mindset, and strong communication skills. This hybrid position offers in-office collaboration and growth opportunities.

Qualifications

3–5 years of administrative experience in a law firm or professional services environment.
This role requires multitasking in a fast-paced setting.
Team-player mentality with willingness to learn and adapt before suggesting changes.
Strong written and verbal communication skills are essential.
Highly organized with excellent attention to detail and time management.

Responsabilités

Assist with monthly billing, including posting client expenses in Timeslips and QuickBooks, and preparing LEDES1998 invoices.
Manage accounts payable/receivable and collections, including bank deposits and client trust fund transactions.
Maintain vendor relationships, handle inquiries, and ensure invoice accuracy and status tracking.
Process expense reimbursements and assist with budgeting.
Support onboarding and training of new employees, including documentation and orientation.
Help coordinate HR functions and benefits administration.
Maintain client and firm records via FileVine.
Communicate effectively with firm leadership, attorneys, staff, and vendors.
Balance multiple priorities and support various administrative tasks as needed.