Elite Legal Practice Assistant to Partners

Atrium Staffing LLC; New York (NY); On-site; USD 62,000 - 66,000; Full time

Benefits offered by this job

Atrium Care Package

Permanent employee benefits

Job summary

Prestigious Law Firm in New York City seeks an experienced Senior Practice Assistant to join its administrative team. You will support Partners and Associates with calendars, travel, documents, billing, and daily operations in a demanding legal environment.

The ideal candidate has 7+ years in a law firm, exceptional organization, and meticulous attention to detail, delivering proactive, confidential, high-level assistance.

Qualifications

• 7+ years in a professional law firm environment.
• Experience supporting Partners, Associates, or multiple attorneys.
• Strong calendar management, travel coordination, and billing proficiency.
• Advanced proficiency with Outlook, Word, Excel, PowerPoint.
• Excellent document preparation, proofreading and editing.

Responsibilities

• Provide high-level administrative support to Partners and Associates.
• Manage complex calendars, schedule meetings, and resolve conflicts.
• Develop understanding of attorneys' preferences and workflows.
• Handle calls, correspondence, and requests for attorneys.
• Prepare, format, and proofread legal and business documents.
• Coordinate domestic and international travel arrangements.
• Process expenses, reimbursements, and weekly card reconciliations.
• Maintain attorney time entries and assist with billing.
• Prepare vendor agreements and coordinate materials.
• Maintain CRM data and support events and meetings.

Skills

Calendar management

Travel coordination

Billing & invoicing

Documentation & proofreading

Communication

Discretion & confidentiality

Organizational skills

Attention to detail

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Intapp or similar CRM

Timekeeping system

Job description

Prestigious Law Firm in New York City seeks an experienced Senior Practice Assistant to join its administrative team. You will support Partners and Associates with calendars, travel, documents, billing, and daily operations in a demanding legal environment.

The ideal candidate has 7+ years in a law firm, exceptional organization, and meticulous attention to detail, delivering proactive, confidential, high-level assistance.