Senior Legal Billing Coordinator

Liberty Personnel Services, Inc.; Washington (District of Columbia); Hybrid; USD 90,000 - 110,000; Full time

Job summary

Liberty Personnel Services, Inc. is seeking a Senior Legal Billing Coordinator in Washington, DC to oversee the billing cycle for designated attorneys and clients.

The role requires 5+ years of legal billing experience in a fast-paced law firm environment and proficiency with Elite/3E/Aderant and MS Office. The position offers a hybrid schedule with in-office presence 2 days per week and a strong emphasis on accuracy, ethics, and client-specific billing guidelines.

Qualifications

• Bachelor's degree in Business Administration, Accounting, or a related field preferred.
• Minimum of 5 years of experience in legal billing in a high-volume environment.
• Must have prior/current law firm/legal billing experience.
• Strong understanding of legal billing ethics and regulations.
• Experience with complex billing arrangements and alternative fee structures.

Responsibilities

• Manage the complete billing cycle for assigned attorneys and clients, including reviewing and coding time entries for accuracy.
• Prepare and proofread invoices, ensuring compliance with client billing agreements and ethical rules.
• Submit invoices electronically and follow up on timely approvals and payments.
• Research and resolve billing discrepancies and client inquiries.
• Monitor outstanding accounts receivable and collaborate to resolve collection issues.
• Provide support to attorneys and legal staff on billing-related matters.
• Stay up-to-date on legal billing regulations and best practices.
• Utilize and maintain proficiency in legal billing software and related technology.
• Perform other duties as assigned.

Education

Bachelor's degree in Business Administration, Accounting, or a related field

Tools

Elite

3E

Aderant

MS Word

MS Excel

MS Outlook

Job description

Senior Legal Billing Coordinator - Washington, DC - $90-110k - A flexible, hybrid schedule is available with this opportunity -- in office 2x per week!

Prior/current law firm/legal billing experience is required!!!!

We are seeking a highly motivated and experienced Legal Billing Coordinator to join our clients team, who is a well known, global law firm. This individual will play a critical role in ensuring the accuracy and efficiency of their their billing process.

Responsibilities:

• Manage the complete billing cycle for assigned attorneys and clients, including:
  • Reviewing and coding time entries for accuracy and adherence to firm guidelines.
  • Preparing and proofreading invoices, ensuring compliance with client billing agreements and ethical rules.
  • Submitting invoices electronically and following up on timely approvals and payments.
  • Researching and resolving billing discrepancies and client inquiries.
• Monitor and manage outstanding accounts receivable, including:
  • Identifying and addressing overdue invoices promptly and professionally.
  • Collaborating with attorneys and clients to resolve collection issues.
  • Maintaining accurate records and reporting on accounts receivable activity.
• Provide support and assistance to attorneys and legal staff with billing-related matters.
• Stay up-to-date on legal billing regulations and best practices.
• Utilize and maintain proficiency in legal billing software and other relevant technology.
• Perform other duties as assigned.

Qualifications:

• Bachelor's degree in Business Administration, Accounting, or a related field preferred.
• Minimum of 5 years of experience in legal billing, with proven success in a high-volume, fast-paced environment.
• Demonstrated expertise in all aspects of the legal billing process, from time entry review to collection efforts.
• MUST have prior/current law firm/legal billing experience.
• Strong understanding of legal billing ethics and regulations.
• Experience working with complex billing arrangements and alternative fee structures.
• Proficiency in legal billing software (e.g., Elite, 3E, Aderant,), Microsoft Office Suite (Word, Excel, Outlook), and other relevant software programs.
• Excellent attention to detail, accuracy, and organizational skills.
• Strong analytical and problem-solving abilities.
• Excellent communication and interpersonal skills, with the ability to work effectively with attorneys, clients, and other staff members.