Billing Specialist

Liberty Personnel Services, Inc.; New York (NY); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Hybrid schedule

Job summary

Global Law Firm is seeking a highly motivated Legal Billing Coordinator in NYC to manage the full billing cycle for attorneys and clients, ensuring accuracy and compliance with firm guidelines. A hybrid schedule is available with this opportunity.

The ideal candidate has 5+ years of legal billing experience, must be proficient in 3E or Elite billing software, and possess strong attention to detail, analytical skills, and excellent communication with attorneys and clients.

Qualifications

• Bachelor's degree preferred in business/administration or accounting.
• Minimum 5 years of legal billing experience in a high-volume environment.
• Must have prior/current law firm legal billing experience.
• Experience with 3E or Elite billing software.
• Knowledge of legal billing ethics and regulations.

Responsibilities

• Manage the complete billing cycle for assigned attorneys/clients.
• Review and code time entries for accuracy per firm guidelines.
• Prepare and proof invoices; ensure client billing agreements compliance.
• Submit invoices electronically and follow up on approvals and payments.
• Research and resolve billing discrepancies and client inquiries.
• Monitor outstanding accounts receivable; address overdue invoices.
• Collaborate with attorneys and clients to resolve collections.
• Maintain records and report AR activity.
• Stay up-to-date on legal billing regulations and best practices.
• Utilize and maintain proficiency in legal billing software and related tech.
• Perform other duties as assigned.

Skills

Attention to detail

Communication skills

Interpersonal skills

Analytical thinking

Time management

Education

Bachelor's degree in Business Administration, Accounting, or related field

Tools

3E or Elite

Microsoft Word

Microsoft Excel

Microsoft Outlook

Billing software

Job description

Legal Billing Coordinator - NYC - $80-100k - A flexible, hybrid schedule is available with this opportunity.

Prior/current law firm/legal billing experience working on 3E or Elite billing software is required!!!!

We are seeking a highly motivated and experienced Legal Billing Coordinator to join our clients team, who is a well known, global law firm. This individual will play a critical role in ensuring the accuracy and efficiency of their their billing process.

Responsibilities:

• Manage the complete billing cycle for assigned attorneys and clients, including:
  • Reviewing and coding time entries for accuracy and adherence to firm guidelines.
  • Preparing and proofreading invoices, ensuring compliance with client billing agreements and ethical rules.
  • Submitting invoices electronically and following up on timely approvals and payments.
  • Researching and resolving billing discrepancies and client inquiries.
• Monitor and manage outstanding accounts receivable, including:
  • Identifying and addressing overdue invoices promptly and professionally.
  • Collaborating with attorneys and clients to resolve collection issues.
  • Maintaining accurate records and reporting on accounts receivable activity.
• Provide support and assistance to attorneys and legal staff with billing-related matters.
• Stay up-to‑date on legal billing regulations and best practices.
• Utilize and maintain proficiency in legal billing software and other relevant technology.
• Perform other duties as assigned.

Qualifications:

• Bachelor's degree in Business Administration, Accounting, or a related field preferred.
• Minimum of 5 years of experience in legal billing, with proven success in a high-volume, fast-paced environment.
• Demonstrated expertise in all aspects of the legal billing process, from time entry review to collection efforts.
• MUST have prior/current law firm/legal billing experience.
• Strong understanding of legal billing ethics and regulations.
• Experience working with complex billing arrangements and alternative fee structures.
• Proficiency in 3E or Elite legal billing software, Microsoft Office Suite (Word, Excel, Outlook), and other relevant software programs.
• Excellent attention to detail, accuracy, and organizational skills.
• Strong analytical and problem‑solving abilities.
• Excellent communication and interpersonal skills, with the ability to work effectively with attorneys, clients, and other staff members.