Senior Billing Specialist

Liberty Personnel Services, Inc.; New York (NY); On-site; USD 90,000 - 115,000; Full time

Job summary

Liberty Personnel Services, Inc. is seeking a Senior Legal Billing Coordinator in New York City to manage the full billing cycle for assigned attorneys and clients.

The ideal candidate will review time entries for accuracy, prepare invoices, and ensure compliance with client agreements and ethical guidelines. This role requires 5+ years of legal billing experience, proficiency with 3E or Elite billing software, and excellent communication, analytical, and organizational skills.

Qualifications

• Bachelor's degree preferred in Business Administration, Accounting, or related field.
• Minimum of 5 years of legal billing experience in a high-volume, fast-paced environment.
• Must have prior/current law firm/legal billing experience and proficiency in 3E or Elite.

Responsibilities

• Manage the complete billing cycle for assigned attorneys and clients; review time entries for accuracy.
• Prepare and proof invoices; ensure compliance with client billing agreements and ethics rules.
• Submit invoices electronically and follow up on timely approvals and payments.
• Research and resolve billing discrepancies and client inquiries.

Skills

Attention to detail

Analytical skills

Organizational skills

Communication

Education

Bachelor's degree (Business Administration/Accounting)

Tools

3E or Elite

Microsoft Office

Job description

Senior Legal Billing Coordinator - NYC - $90-115 - A flexible, hybrid schedule is available with this opportunity.

Prior/current law firm/legal billing experience working on 3E or Elite billing software is required!!!!

We are seeking a highly motivated and experienced Legal Billing Coordinator to join our clients team, who is a well known, global law firm. This individual will play a critical role in ensuring the accuracy and efficiency of their billing process.

Responsibilities

• Manage the complete billing cycle for assigned attorneys and clients, including:
  • Reviewing and coding time entries for accuracy and adherence to firm guidelines.
  • Preparing and proofreading invoices, ensuring compliance with client billing agreements and ethical rules.
  • Submitting invoices electronically and following up on timely approvals and payments.
  • Researching and resolving billing discrepancies and client inquiries.
• Monitor and manage outstanding accounts receivable, including:
  • Identifying and addressing overdue invoices promptly and professionally.
  • Collaborating with attorneys and clients to resolve collection issues.
  • Maintaining accurate records and reporting on accounts receivable activity.
• Provide support and assistance to attorneys and legal staff with billing-related matters.
• Stay up-to-date on legal billing regulations and best practices.
• Utilize and maintain proficiency in legal billing software and other relevant technology.
• Perform other duties as assigned.

Qualifications

• Bachelor's degree in Business Administration, Accounting, or a related field preferred.
• Minimum of 5 years of experience in legal billing, with proven success in a high-volume, fast-paced environment.
• Demonstrated expertise in all aspects of the legal billing process, from time entry review to collection efforts.
• MUST have prior/current law firm/legal billing experience.
• Strong understanding of legal billing ethics and regulations.
• Experience working with complex billing arrangements and alternative fee structures.
• Proficiency in 3E or Elite legal billing software, Microsoft Office Suite (Word, Excel, Outlook), and other relevant software programs.
• Excellent attention to detail, accuracy, and organizational skills.
• Strong analytical and problem-solving abilities.
• Excellent communication and interpersonal skills, with the ability to work effectively with attorneys, clients, and other staff members.