Senior Healthcare Admin Assistant - Hybrid/Remote Eligible

University of Michigan; Ann Arbor (MI); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Retirement savings match (2:1)

Job summary

University of Michigan's Michigan Medicine is seeking an Admin Asst Sr Healthcare for Orthopaedic Surg, PM&R, Emergency Med, and Neurosciences. This key role provides administrative support to APP Leadership, coordinates meetings, manages multiple calendars, drafts correspondence and reports, and supports onboarding and travel arrangements.

The position requires an Associate's degree and 4+ years of administrative experience, strong communication, organization, and discretion, and proficiency

Qualifications

• Associate's degree in health care administration, business administration, or related field or equivalent combination of education and experience.
• 4 years of experience in an administrative support capacity.
• Demonstrated ability to act in a professional manner.
• Excellent verbal, written and interpersonal skills.
• Excellent organizational, time-management and multitasking skills with a keen ability to pay attention to all details.
• Strong critical thinking and problem-solving skills.
• Ability to respond effectively to a dynamic environment.
• Demonstrated ability to produce professional correspondence, free from grammatical and spelling errors.
• Ability to work independently and regularly exercise sound judgment in setting priorities.
• Proficient in use of Microsoft Suite products.

Responsibilities

• Under general direction, provide administrative support to UMMG APP Leadership including APP Director and APP Managers in the Orthopaedic Surgery, PM&R, Emergency Medicine, and Neurosciences Clinical Grouping.
• Meeting and committee coordination which includes agenda planning, resource scheduling and coordination, taking minutes, follow-up on action items, etc.
• Manage multiple complex calendars.
• Handle administrative matters which may be of a confidential nature with the utmost level of discretion.
• Anticipate the needs of those being directly supported.
• Draft correspondence and documents, PowerPoint presentations and Excel spreadsheets, SharePoint sites.
• Run business reports as requested.
• Represent the department on routine matters and in assigned meetings which may include agenda planning, resource scheduling and coordination, take minutes, etc.
• Manage administrative processes such as Blue Folders, Performance Valuations, email distribution lists, documents, staff contact lists, etc.
• Perform an assigned set of suite duties such as supply ordering, vendor liaison, etc.
• Coordinate travel and subsequent expense tracking and reporting.
• Assist in coordinating onboarding and orientation details
• Assist with Equipment orders / Phone/Computers
• Assign Cornerstone Trainings
• Register newly hired APPs for NP or PA orientation
• Track and assist in scheduling probationary evaluations
• Event Planning
• Schedule Meetings/trainings for Application periods
• Assist committees with organization of application materials
• Track applicants and outcomes
• Prepare and send award notifications and declinations
• Submit PAR transactions
• Perform other duties as directed.

Skills

Administrative experience

Calendar management

Communication skills

Professional writing

Independent work

Adaptability

Education

Associate's degree in health care administration or related field

Tools

Microsoft Office

Job description

University of Michigan's Michigan Medicine is seeking an Admin Asst Sr Healthcare for Orthopaedic Surg, PM&R, Emergency Med, and Neurosciences. This key role provides administrative support to APP Leadership, coordinates meetings, manages multiple calendars, drafts correspondence and reports, and supports onboarding and travel arrangements.

The position requires an Associate's degree and 4+ years of administrative experience, strong communication, organization, and discretion, and proficiency