Admin Asst Sr Healthcare - Orthopaedic Surg, PM&R, Emergency Med, & Neurosciences

The University of Michigan; Ann Arbor (MI); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Retirement savings match (2:1)

Job summary

University of Michigan's Michigan Medicine is seeking an Admin Asst Sr Healthcare for Orthopaedic Surg, PM&R, Emergency Med, and Neurosciences. This key role provides administrative support to APP Leadership, coordinates meetings, manages multiple calendars, drafts correspondence and reports, and supports onboarding and travel arrangements.

The position requires an Associate's degree and 4+ years of administrative experience, strong communication, organization, and discretion, and proficiency

Qualifications

• Associate's degree in health care administration, business administration, or related field or equivalent combination of education and experience.
• 4 years of experience in an administrative support capacity.
• Demonstrated ability to act in a professional manner.
• Excellent verbal, written and interpersonal skills.
• Excellent organizational, time-management and multitasking skills with a keen ability to pay attention to all details.
• Strong critical thinking and problem-solving skills.
• Ability to respond effectively to a dynamic environment.
• Demonstrated ability to produce professional correspondence, free from grammatical and spelling errors.
• Ability to work independently and regularly exercise sound judgment in setting priorities.
• Proficient in use of Microsoft Suite products.

Responsibilities

• Under general direction, provide administrative support to UMMG APP Leadership including APP Director and APP Managers in the Orthopaedic Surgery, PM&R, Emergency Medicine, and Neurosciences Clinical Grouping.
• Meeting and committee coordination which includes agenda planning, resource scheduling and coordination, taking minutes, follow-up on action items, etc.
• Manage multiple complex calendars.
• Handle administrative matters which may be of a confidential nature with the utmost level of discretion.
• Anticipate the needs of those being directly supported.
• Draft correspondence and documents, PowerPoint presentations and Excel spreadsheets, SharePoint sites.
• Run business reports as requested.
• Represent the department on routine matters and in assigned meetings which may include agenda planning, resource scheduling and coordination, take minutes, etc.
• Manage administrative processes such as Blue Folders, Performance Valuations, email distribution lists, documents, staff contact lists, etc.
• Perform an assigned set of suite duties such as supply ordering, vendor liaison, etc.
• Coordinate travel and subsequent expense tracking and reporting.
• Assist in coordinating onboarding and orientation details
• Assist with Equipment orders / Phone/Computers
• Assign Cornerstone Trainings
• Register newly hired APPs for NP or PA orientation
• Track and assist in scheduling probationary evaluations
• Event Planning
• Schedule Meetings/trainings for Application periods
• Assist committees with organization of application materials
• Track applicants and outcomes
• Prepare and send award notifications and declinations
• Submit PAR transactions
• Perform other duties as directed.

Skills

Administrative experience

Calendar management

Communication skills

Professional writing

Independent work

Adaptability

Education

Associate's degree in health care administration or related field

Tools

Microsoft Office

Job description

Admin Asst Sr Healthcare - Orthopaedic Surg, PM&R, Emergency Med, & Neurosciences

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

• Under general direction, provide administrative support to UMMG APP Leadership including APP Director and APP Managers in the Orthopaedic Surgery, PM&R, Emergency Medicine, and Neurosciences Clinical Grouping.
• Meeting and committee coordination which includes agenda planning, resource scheduling and coordination, taking minutes, follow-up on action items, etc.
• Manage multiple complex calendars.
• Handle administrative matters which may be of a confidential nature with the utmost level of discretion.
• Anticipate the needs of those being directly supported.
• Draft correspondence and documents, PowerPoint presentations and Excel spreadsheets, SharePoint sites.
• Run business reports as requested.
• Represent the department on routine matters and in assigned meetings which may include agenda planning, resource scheduling and coordination, take minutes, etc.
• Manage administrative processes such as Blue Folders, Performance Valuations, email distribution lists, documents, staff contact lists, etc.
• Perform an assigned set of suite duties such as supply ordering, vendor liaison, etc.
• Coordinate travel and subsequent expense tracking and reporting.
• Assist in coordinating onboarding and orientation details
  • Assist with Equipment orders / Phone/Computers
  • Assign Cornerstone Trainings
  • Register newly hired APPs for NP or PA orientation
  • Track and assist in scheduling probationary evaluations
• Event Planning
• Schedule Meetings/trainings for Application periods
• Assist committees with organization of application materials
• Track applicants and outcomes
• Prepare and send award notifications and declinations
• Submit PAR transactions
• Perform other duties as directed.

Required Qualifications*

• Associate's degree in health care administration, business administration, or related field or equivalent combination of education and experience.
• 4 years of experience in an administrative support capacity.
• Demonstrated ability to act in a professional manner.
• Excellent verbal, written and interpersonal skills.
• Excellent organizational, time-management and multitasking skills with a keen ability to pay attention to all details.
• Strong critical thinking and problem-solving skills.
• Ability to respond effectively to a dynamic environment.
• Demonstrated ability to produce professional correspondence, free from grammatical and spelling errors.
• Ability to work independently and regularly exercise sound judgment in setting priorities.
• Proficient in use of Microsoft Suite products.

Desired Qualifications*

• Knowledge of Michigan Medicine policies and procedures.
• Knowledge of UMMG/Ambulatory Care structure, processes, and procedures.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Work Schedule

This is a full-time position; Monday through Friday, shift hours are normally from 8:00am - 5:00pm (shift hours could have some minimal flexibility and potentially be changed based on the operational needs and/or work-life balance of personnel). As part of Michigan Medicine's Flexible First Workplace initiative, this position has a potential opportunity for a hybrid (both onsite work and remotely) or remote work arrangement based on business needs of the unit.

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process maybegin as early as the eighth day after posting.Thisopening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.