Senior Global Workplace Project Leader

LE001 Berkeley Research Group, LLC; New York (NY); On-site; USD 145,000 - 195,000; Full time

Job summary

BRG seeks a Senior Project Manager to lead complex workplace projects across its global portfolio, directing cross‑functional teams from site surveys through occupancy. You’ll own program delivery, governance, and standards, with a focus on capital planning, procurement, and risk management.

Travel 25–50% domestically and internationally, collaborating with senior leadership to translate business needs into actionable options and reliable delivery practices across locations.

Qualifications

• Bachelor’s degree or equivalent practical experience.
• 8+ years of progressive experience in workplace, corporate real estate, architecture, construction, interior design, facilities, or related project management fields.
• Demonstrated delivery of complex commercial office projects and concurrent initiatives across multiple locations.
• Strong command of capital planning, forecasting, procurement, construction documentation, and project controls.
• Advanced Excel and PowerPoint skills, with experience developing scenario models and presenting concise recommendations to senior leadership.
• Evidence of improving delivery standards or business processes, leading external teams, and mentoring colleagues.
• Strong written communication and independent judgment; ability to manage ambiguity and travel domestically and internationally as required.

Responsibilities

• Project Delivery: Act as BRG’s owner’s representative for assigned workplace projects, directing external project teams and managing delivery from market surveys and site selection through design, construction, commissioning, and occupancy, including furniture, workplace technology, and relocations.
• Lead procurement, bid evaluations, scope development, and vendor negotiations in coordination with Legal and other required approvers.
• Adapt project delivery to local market conditions, regulatory requirements, and procurement practices, coordinating with regional partners and required internal approvers.
• Review test fits and construction documents, conduct site inspections, and coordinate technology, security, and building‑system requirements.
• Manage operational handoff and closeout, including readiness checks, as‑built documents, warranties, final accounts, and landlord obligations such as tenant‑improvement reimbursements.
• Analysis & Planning: Lead assigned portfolio‑planning initiatives, using headcount forecasts and utilization data to evaluate renewals, relocations, expansions, and consolidations.
• Develop decision‑ready business cases comparing capacity, total occupancy cost, capital requirements, and delivery risks.
• Recommend a preferred option and identify the approvals needed.
• Capital Planning & Program Controls: Own annual and multi‑year capital plans for assigned projects, including budgets, cash‑flow forecasts, commitments, and variance reporting.
• Partner with Finance to distinguish capital expenditure from ongoing occupancy costs.
• Develop and maintain capital‑project budgeting tools and processes with Finance and IT, including estimating templates, cost benchmarks, forecasting, and variance reporting.
• Standardize their use across projects and improve reporting to reduce manual work.
• Maintain an integrated view of concurrent projects, including schedule dependencies, resource conflicts, and emerging risks.
• Apply approval checkpoints and change‑control procedures.
• Escalate scope, cost, or schedule changes with a clear recommendation before commitments exceed delegated authority.
• Communication & Stakeholder Management: Partner with office leaders, Finance, and the Head of Workplace Portfolio to prioritize needs and translate approved decisions into sequenced project plans.
• Present recommendations and progress to executive audiences.
• Workplace Program Leadership: Own and maintain workplace project standards and governance approved by the Head of Workplace Portfolio.
• Define consistent delivery stages, review checkpoints, documentation requirements, and escalation procedures within established approval boundaries.
• Develop and maintain workplace playbooks, templates, and procedures covering project initiation through operational handoff.
• Support consistent use across the global portfolio while allowing for local requirements.
• Develop and maintain RFP templates and procurement playbooks for project management, design, and construction services.

Skills

Advanced Excel

PowerPoint

Education

Bachelor’s degree or equivalent practical experience

Tools

Visual Lease

Bluebeam Revu

Microsoft Project

Job description

BRG seeks a Senior Project Manager to lead complex workplace projects across its global portfolio, directing cross‑functional teams from site surveys through occupancy. You’ll own program delivery, governance, and standards, with a focus on capital planning, procurement, and risk management.

Travel 25–50% domestically and internationally, collaborating with senior leadership to translate business needs into actionable options and reliable delivery practices across locations.