Senior Global Events & Sponsor Operations Lead

Shoptalk; Miami (FL); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Salary range 80k-90k USD

Bonus eligible

Medical, dental, vision insurance

401K retirement plan

Vacation

Hybrid work

Job summary

Hyve is seeking a Senior Operations Manager to own logistics delivery for LegalTechTalk USA 2027. You will manage vendor procurement, venue orders, staffing, security and budgets for a first-edition event, and build processes for future shows.

Travel to Miami for site visits and onsite delivery is required. In the launch phase, you’ll support sponsor operations until the dedicated Sponsor Operations team is in place, maintaining inventory and coordinating with the VP of Operations on show floor

Qualifications

• Minimum 5 years of event management experience in large conferences or trade shows.
• Experience delivering sponsor activations or partner fulfillment is a strong plus.
• Exceptional interpersonal, written and verbal communication skills.
• Organized under pressure with sound judgment across competing priorities.
• Advanced Excel or Google Sheets skills for budgets, trackers, reconciliations.

Responsibilities

• Plan and deliver the event from pre-event planning through onsite execution.
• Oversee onsite Meetups program.
• Manage event budgets, forecasts, and vendor relationships; conduct site visits and manage RFPs.
• Handle venue logistics: floor plans, room sets, AV, F&B, decor, signage, collateral, staffing, security.
• Secure permits and approvals and oversee health and safety planning.
• Create and own the run-of-show with content, production, and AV teams.
• Direct day-to-day work of event coordinators; onboarding and goal setting.
• Negotiate contracts, manage invoices and insurance requirements.
• Plan staffing for each event including temp/contract workers on-site.
• Lead post-event reconciliation and debrief with vendors.
• Collaborate with commercial, marketing, and content teams for sponsor delivery.
• In launch phase, support Sponsor Operations until the dedicated team is in place.

Skills

Event planning

Budgeting & forecasting

Vendor negotiations

Communication skills

Attention to detail

Problem solving

Tech-savvy

Excel/Sheets

Tools

Excel/Sheets

Job description

Hyve is seeking a Senior Operations Manager to own logistics delivery for LegalTechTalk USA 2027. You will manage vendor procurement, venue orders, staffing, security and budgets for a first-edition event, and build processes for future shows.

Travel to Miami for site visits and onsite delivery is required. In the launch phase, you’ll support sponsor operations until the dedicated Sponsor Operations team is in place, maintaining inventory and coordinating with the VP of Operations on show floor