Senior Operations Manager, LegalTechTalk USA

Hyve Group Ltd; Miami (FL); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Gym membership

Private medical care

Season ticket loans

Pensions

Job summary

Hyve Group Ltd is seeking a Senior Operations Manager to own logistics for LegalTechTalk USA 2027. You will lead procurement, venue orders, staffing, security and budgets for a first-edition event, and build repeatable processes for future shows. Travel to Miami for site visits and onsite delivery is required.

You will manage budgets and relationships with vendors, develop the event run-of-show, and coordinate with commercial, marketing and content teams to deliver partnerships.

Qualifications

• Minimum 5 years of event management experience in large conferences or trade shows.
• Experience delivering sponsor activations or partner fulfillment is a strong plus.
• Exceptional interpersonal and written/verbal communication skills.
• Ability to negotiate large-scale contracts with vendors and venues.
• Willingness to commute 2–3 days per week to Miami offices.

Responsibilities

• Plan and deliver event logistics from pre-event planning to onsite execution.
• Oversee Meetups onsite and manage budgets, forecasts, and vendor relations.
• Lead venue orders, staffing, security, permits, and health/safety planning.
• Develop run-of-show with content, production, and AV teams.
• Direct coordinators and manage contract negotiations and invoicing.
• Support sponsor operations during launch phase and post-event reconciliation.

Skills

Event planning

Budget management

Vendor management

Staffing coordination

Contract negotiations

Communication

Onsite logistics

Health & safety planning

Problem solving

Tools

Excel

Google Sheets

Job description

Description

A bit about the role

LTT USA is looking for a Sr. Operations Manager to own logistics delivery for LegalTechTalk USA 2027. You will run vendor procurement, venue orders, staffing, security and budgets for a first-edition event, and build the processes the show will run on for years after. In the launch phase, you will also support sponsor operations until the dedicated Sponsor Operations team is in place. Travel to Miami for site visits and onsite delivery is required.

Key Responsibilities

• Manage the planning and delivery of the event, from pre-event planning through onsite execution.
• Manage the onsite execution of our Meetups program
• Manage event budgets and forecasts; develop and maintain relationships with local and national vendors; conduct site visits and manage RFPs.
• Manage event logistics such as floor plans, room sets, AV, F&B, décor, signage, collateral materials, staffing, security, etc. Manage venue BEOs and MEOs.
• Secure permits and approvals (fire marshal, engineering sign-off, power) and own health and safety, crowd management and accessibility planning
• Build and own the event run-of-show with the content, production and AV teams
• Direct the day-to-day work of assigned event coordinators, including onboarding, processes and objective setting
• Manage contract negotiations, invoice payments, and insurance requirements
• Plan and manage staffing for each event - this includes temp and contract staffing for on-site
• Work on post-event reconciliation, including gathering feedback during debriefing meetings with vendors
• Work closely with the commercial team, marketing team, and where applicable content team to manage the delivery of commercial partnerships at the show.
• Maintain the commercial inventory with the Event Director & Sr. Sponsorship Manager, ensuring every sold item is feasible, costed and tracked, and kept up to date with the wider commercial team
• Work closely with the VP of Operations to update and manage the show floor throughout the show cycle
• Manage the delivery of sponsored features and activations from the RFP tender process through to the onsite build

Skills & Qualifications

• Strong background with proven experience in planning and implementing large-scale events, conferences and/or trade shows
• Minimum 5 years of event management experience, working in a large conference or tradeshow environment
• Experience delivering sponsor activations or partner fulfillment is a strong plus
• Exceptional interpersonal, written and verbal communication skills
• Organized under pressure, with sound judgment across competing priorities
• Must be extremely comfortable with technology platforms and technology management
• Advanced Excel or Google Sheets skills (budgets, trackers, reconciliations)
• Be extremely detail-oriented, be a take-charge problem-solver
• Ownership of outcomes, from plan through post-event reconciliation
• Ability to negotiate large-scale contracts with vendors and venues
• Must be willing to commute 2-3 days per week to Miami offices as needed

The bit about us

We'reHyve, a global events company that does things differently.

Our events deliver game-changing impact for people, businesses and beyond. That might mean winning a major contract, securing transformational investment, getting on the shelves of a giantretaileror hearing from thought leaders who are changing the future. The purpose of every one of our events is to bring the people who power major industries together - and open a world of potential.

At the same time,we'reusing our events as platforms for progress, to drive the conversation across the world’s biggest industries on crucial topics like sustainability,diversityand ethical business.

These moments can change lives. And making those connections motivates us every single day.

But creating those human connectionsdoesn’tjust happen at our events.It’spart of everyday life when you work atHyve. There are all sorts of socials, inclusionworkshopsand professional development opportunities to get your teeth into. And then there are the benefits. From gym memberships to private medical care, season ticket loans to healthy pensions,we'vegot you covered in all kinds of ways. (We'lleven give you an extra day off on your birthday!)

The bit about you