Senior Front Office Program Assistant

The World Bank Group; Washington (District of Columbia); On-site; USD 50,000 - 70,000; Full time

Job summary

The World Bank Group is seeking an ET Temporary Program Assistant in Washington, DC to provide high-level administrative support to the MDCAO Front Office. The role focuses on calendar management, briefing materials, and coordinating communications with internal and external stakeholders.

You will help arrange missions, travel, and events, ensure smooth reception, and keep distribution and office operations running efficiently.

Qualifications

• High school diploma or equivalent with significant relevant experience or equivalent combination of education and experience.
• Excellent administrative and organizational skills; ability to work under pressure and manage multiple priorities.
• Strong command of English grammar and spelling; proofreading and copyediting skills.
• Ability to handle confidential materials with discretion and professionalism.
• Proven ability to collaborate across teams and coordinate with internal and external stakeholders.
• Proactive and detail-oriented with a strong sense of urgency and accountability.

Responsibilities

• Provide high-quality administrative and logistical support to the MDCAO and Front Office staff, including calendars, briefing books, and routine correspondence.
• Coordinate internal and external communications and manage information flow for the Front Office.
• Support mission arrangements, travel and visa requests, and travel coordination; assist with meeting schedules and logistics.
• Coordinate meetings, conferences, and events at Headquarters; assist with venue and material preparation.
• Greet visitors, provide reception support, and manage hospitality for front office guests.
• Maintain distribution lists and ensure timely distribution of documents and materials.
• Monitor office supplies and facilities, coordinating with Facilities Management to resolve issues.
• Undertake additional duties as assigned and act as back-up to the Senior Executive Assistant as needed.

Skills

Administrative skills

Organizational skills

Communication

Discretion with confidential materials

Collaboration

Time management

Education

High school diploma or equivalent

Tools

MS Office (Word, Excel, PowerPoint)

Job description

The World Bank Group is seeking an ET Temporary Program Assistant in Washington, DC to provide high-level administrative support to the MDCAO Front Office. The role focuses on calendar management, briefing materials, and coordinating communications with internal and external stakeholders.

You will help arrange missions, travel, and events, ensure smooth reception, and keep distribution and office operations running efficiently.