Executive Admin & Programs Support Specialist

The Building People; Washington (District of Columbia); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical & Rx

Dental

Vision

Flexible Spending Accounts

401(k) Retirement Plan

Life Insurance/AD&D

Long Term Disability and Short-Term

Paid Time Off

Holiday Pay

Job summary

The Building People is seeking a Program Support Administrative Specialist in Washington, DC to provide high-level administrative and program support to executives and staff.

You will coordinate complex calendars, prepare agendas and minutes, manage correspondence, and assist with projects such as data compilation and tracking progress, while maintaining confidential information and facilitating office operations.

Qualifications

• 2+ years of administrative support experience.
• Proficiency in Microsoft Office Suite.
• Strong communication and organizational skills.

Responsibilities

• Provide high-level administrative and clerical support to executives, senior management and employees.
• Coordinate complex calendars, scheduling meetings and arranging logistics for briefings and working sessions.
• Create, edit, and format documents, official correspondence, presentations, reports, memorandums and spreadsheets.
• Handle incoming and outgoing correspondence, drafting emails and letters, and serving as a liaison between the senior official and internal/external stakeholders.
• Prepare meeting agendas, take minutes, and distribute summaries and action items.
• Maintain and organize filing systems, both digital and physical, and ensure smooth operation of the executive and/or senior management office.
• Support executives, senior management and employees with various projects, which may include research, data compilation, and tracking progress.
• Track and monitor document routing, signature, and clearance processes.
• Serve as point of contact for office supply requests, IT support coordination, and other service needs.
• Support personnel onboarding and out-processing tasks (e.g., welcome packages, workspace preparation).
• Handle sensitive information with discretion and maintain confidentiality.

Skills

Strong communication

Organizational skills

Microsoft Office proficiency

Education

Associate's degree or equivalent experience

Tools

Microsoft Office Suite

Job description

The Building People is seeking a Program Support Administrative Specialist in Washington, DC to provide high-level administrative and program support to executives and staff.

You will coordinate complex calendars, prepare agendas and minutes, manage correspondence, and assist with projects such as data compilation and tracking progress, while maintaining confidential information and facilitating office operations.