Senior Front-Office Executive Assistant – Temp (Oahu)

Hui Huliau; Hawaii; On-site; USD 80,000 - 88,000; Full time

Job summary

Hui Huliau seeks an Executive Assistant to support the Front Office in Camp Smith/Oahu. This TEMP, full-time role requires managing the Commander's schedule, coordinating high-level meetings, and ensuring timely, confidential communications with internal and external stakeholders.

The ideal candidate demonstrates superior organizational skills, discretion, and professionalism when interacting with senior military and government officials. Proficiency with Microsoft Office is required.

Qualifications

• Proven experience in an executive assistant role—preferably supporting senior military or government leaders.
• Exceptional organizational skills with the ability to manage complex schedules and deadlines.
• Superior written and verbal communication with high-ranking officials.
• High discretion and ability to handle confidential information.
• Proficiency with Microsoft Office Suite and office management tools.
• Strong attention to detail and accuracy.
• Security clearance or eligibility to obtain, if required.

Responsibilities

• Executive Support: act as the principal assistant to Front Office staff and support the general officer's daily workflow.
• Scheduling & Coordination: manage calendar, high-level meetings, and engagements with leaders; prepare agendas and briefing materials.
• Communication Liaison: relay messages and requests between Commander and stakeholders promptly.
• Office Administration: draft, edit, and track official correspondence and records.
• Office and Workflow Management: maintain an efficient front office and monitor deadlines.
• Event & Travel Planning: coordinate official travel, events, and meetings.
• Confidentiality & Discretion: handle sensitive information with integrity.

Skills

Executive support

Scheduling

Communication

Discretion

Microsoft Office

Attention to detail

Security clearance

E-Verify awareness

Tools

Microsoft Office Suite

Job description

Hui Huliau seeks an Executive Assistant to support the Front Office in Camp Smith/Oahu. This TEMP, full-time role requires managing the Commander's schedule, coordinating high-level meetings, and ensuring timely, confidential communications with internal and external stakeholders.

The ideal candidate demonstrates superior organizational skills, discretion, and professionalism when interacting with senior military and government officials. Proficiency with Microsoft Office is required.