Strategic Executive Assistant to Front Office Leader

Appone; Waipahu (HI); On-site; USD 80,000 - 88,000; Full time

Job summary

Hui Huliau is seeking an Executive Assistant to provide high-level administrative and correspondence support in a front office setting. The role manages the Commander’s schedule, coordinates engagements with senior military and government officials, and ensures compliant documentation and records.

The ideal candidate will exhibit exceptional organizational skills, discretion with sensitive information, and professional communication with high-ranking officials.

Qualifications

• Proven experience in an executive assistant, administrative, or similar support role—preferably supporting senior military, government, or public sector leaders.
• Exceptional organizational skills with demonstrated ability to manage complex schedules, competing priorities, and strict deadlines in a fast-paced environment.
• Superior written and verbal communication skills; professional presence and competency interacting with high-ranking officials and dignitaries.
• High degree of discretion, judgment, and ability to manage confidential or sensitive information.

Responsibilities

• Executive Support: Serve as the principal assistant to the Front Office Staff, facilitating the general officer’s daily workflow and ensuring operational efficiency in all front office activities.
• Scheduling & Coordination: Oversee the calendar, schedule, and coordinate high-level meetings and engagements with host nation leaders, senior military officials, Congressional delegates, and political leaders. Prepare agendas, briefing materials, and manage engagements from planning through execution.
• Communication Liaison: Act as the primary conduit for information flow; relay messages, directives, and requests between the Commander and internal/external stakeholders promptly and accurately.
• Office Administration: Manage administrative functions including drafting, editing, and tracking correspondence, maintaining official files/records, and handling incoming and outgoing communications.
• Office and Workflow Management: Organize and maintain an efficient front office environment. Monitor the office’s battle rhythm, track deadlines, and ensure all required deliverables are met.
• Event & Travel Planning: Coordinate logistics and requirements for official travel, events, ceremonies, and meetings to ensure successful outcomes and smooth operations.
• Confidentiality & Discretion: Handle sensitive information with strict confidentiality and maintain the highest standards of integrity and professionalism.

Skills

Executive support

Calendar management

High-level communication

Discretion

MS Office

Tools

Microsoft Office Suite

Job description

Hui Huliau is seeking an Executive Assistant to provide high-level administrative and correspondence support in a front office setting. The role manages the Commander’s schedule, coordinates engagements with senior military and government officials, and ensures compliant documentation and records.

The ideal candidate will exhibit exceptional organizational skills, discretion with sensitive information, and professional communication with high-ranking officials.