Honolulu Administrative Specialist - Part-Time Office & Ops

SWCA, Incorporated; Honolulu (HI); On-site; USD 28,000 - 39,000; Part time

Job summary

SWCA’s Honolulu office is seeking a detail-oriented Administrative Specialist to join our multidisciplinary team in Honolulu, Hawaii. This is a regular, part-time, hourly, non-exempt, in-person position with a 30-hour weekly schedule.

You will handle phone and email communications, coordinate office logistics and safety initiatives, manage inbox traffic, and support field operations across the Hawaiian Islands. Proficiency in MS Office and strong organizational skills are essential.

Qualifications

• Proficiency with Microsoft Office applications.
• Familiarity with Zoom and MS Teams.
• Ability to work independently and with multidisciplinary teams.
• Valid Hawaii driver’s license with clean record.
• Willingness to support a 30-hour weekly schedule and flexible hours.

Responsibilities

• Handle phone and email communications with clients.
• Coordinate office logistics and safety initiatives.
• Manage inbox traffic and support field operations across the Hawaiian Islands.
• Purchase office snacks, supplies, and equipment; reconcile PCards and expense requests.
• Provide front desk support and welcome visitors; manage mail and shipping.
• Coordinate the purchase and distribution of new and replacement IT equipment; maintain inventory.

Skills

MS Office

Zoom / MS Teams

Independent & collaborative

Organizational skills

Driving license

Communication

Tools

Smartsheet

Google Earth

Intranet

Job description

SWCA’s Honolulu office is seeking a detail-oriented Administrative Specialist to join our multidisciplinary team in Honolulu, Hawaii. This is a regular, part-time, hourly, non-exempt, in-person position with a 30-hour weekly schedule.

You will handle phone and email communications, coordinate office logistics and safety initiatives, manage inbox traffic, and support field operations across the Hawaiian Islands. Proficiency in MS Office and strong organizational skills are essential.