Executive Assistant - TEMP

Hui Huliau; Hawaii; On-site; USD 80,000 - 88,000; Full time

Job summary

Hui Huliau seeks an Executive Assistant to support the Front Office in Camp Smith/Oahu. This TEMP, full-time role requires managing the Commander's schedule, coordinating high-level meetings, and ensuring timely, confidential communications with internal and external stakeholders.

The ideal candidate demonstrates superior organizational skills, discretion, and professionalism when interacting with senior military and government officials. Proficiency with Microsoft Office is required.

Qualifications

• Proven experience in an executive assistant role—preferably supporting senior military or government leaders.
• Exceptional organizational skills with the ability to manage complex schedules and deadlines.
• Superior written and verbal communication with high-ranking officials.
• High discretion and ability to handle confidential information.
• Proficiency with Microsoft Office Suite and office management tools.
• Strong attention to detail and accuracy.
• Security clearance or eligibility to obtain, if required.

Responsibilities

• Executive Support: act as the principal assistant to Front Office staff and support the general officer's daily workflow.
• Scheduling & Coordination: manage calendar, high-level meetings, and engagements with leaders; prepare agendas and briefing materials.
• Communication Liaison: relay messages and requests between Commander and stakeholders promptly.
• Office Administration: draft, edit, and track official correspondence and records.
• Office and Workflow Management: maintain an efficient front office and monitor deadlines.
• Event & Travel Planning: coordinate official travel, events, and meetings.
• Confidentiality & Discretion: handle sensitive information with integrity.

Skills

Executive support

Scheduling

Communication

Discretion

Microsoft Office

Attention to detail

Security clearance

E-Verify awareness

Tools

Microsoft Office Suite

Job description

Positio Title: Executive Assistant - TEMP

Location: Camp Smith/Oahu, HI

About the Organization Date:

Hui Huliau is a nonprofit Native Hawaiian Organization (NHO) and community service organization whose business activities principally benefit Native Hawaiians. As an NHO we operate under U. S. Small Business Administration (SBA) regulations and own small businesses that participate in the SBA 8(a) Business Development Program for minority owned companies. Our small businesses provide a variety of contracted services to the U. S. Military, U. S. Civilian agencies, and commercial customers at locations worldwide. Profits from Hui Huliau's for-profit subsidiaries help sustain important education, social, economic, and cultural preservation programs that serve Native Hawaiians in the Waianae community. The Waianae Coast on the western side of the island of Oahu has the highest per capita percentage of Native Hawaiians in the world and the highest poverty and unemployment rate in the State of Hawaii.

Description: The Executive Assistant provides high-level administrative and correspondence support in a high-visibility front office environment. Operating under the direction of front office leadership (e.g., Branch chief), this role ensures timely, accurate, and protocol-compliant correspondence, records, and coordination that enables leadership decision‑making and mission execution. This key position manages daily front office operations, optimizes the Commander's schedule, and acts as the primary point of contact for internal and external stakeholders. The ideal candidate excels in a dynamic, high‑tempo environment, demonstrates superior organizational abilities, and ensures the seamless execution of sensitive, mission‑critical activities in support of senior military leadership.

Key Responsibilities:

• Executive Support: Serve as the principal assistant to the Front Office Staff, facilitating the general officer's daily workflow and ensuring operational efficiency in all front office activities.
• Scheduling & Coordination: Oversee the calendar, schedule, and coordinate high-level meetings and engagements with host nation leaders, senior military officials, Congressional delegates, and political leaders. Prepare agendas, briefing materials, and manage engagements from planning through execution.
• Communication Liaison: Act as the primary conduit for information flow; relay messages, directives, and requests between the Commander and internal/external stakeholders promptly and accurately.
• Office Administration: Manage administrative functions including drafting, editing, and tracking correspondence, maintaining official files/records, and handling incoming and outgoing communications.
• Office and Workflow Management: Organize and maintain an efficient front office environment. Monitor the office's battle rhythm, track deadlines, and ensure all required deliverables are met.
• Event & Travel Planning: Coordinate logistics and requirements for official travel, events, ceremonies, and meetings to ensure successful outcomes and smooth operations.
• Confidentiality & Discretion: Handle sensitive information with strict confidentiality and maintain the highest standards of integrity and professionalism.

Shift: -not applicable-

Full Time/Part Time: Full-Time

Position Type: Executive Assistant - TEMP

Position Requirements:

Required Qualifications

• Proven experience in an executive assistant, administrative, or similar support role—preferably supporting senior military, government, or public sector leaders.
• Exceptional organizational skills with demonstrated ability to manage complex schedules, competing priorities, and strict deadlines in a fast‑paced environment.
• Superior written and verbal communication skills; professional presence and competency interacting with high-ranking officials and dignitaries.
• High degree of discretion, judgment, and ability to manage confidential or sensitive information.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and office management tools.
• Strong attention to detail and a commitment to accuracy.
• Security clearance or eligibility to obtain, if required by the position.
• Hui Huliau and its subsidiaries are participants of E-Verify.
• Hui Huliau and its subsidiaries are drug free workplaces.

Preferred Qualifications

• Prior experience supporting general officers, senior military leaders, or executives at the SES or equivalent level within the Department of Defense or U.S. government.
• Familiarity with military protocols, customs, and terminology.
• Prior experience with planning and coordinating high-level meetings and events.
• Outstanding interpersonal skills to foster positive working relationships both within the command and with outside organizations.
• Proactive attitude with the ability to anticipate needs, adapt to changing priorities, and resolve issues independently.
• Security clearance or eligibility to obtain, if required by the position.
• Hui Huliau and its subsidiaries are participants of E-Verify.
• Hui Huliau and its subsidiaries are drug free workplaces.

EOE Statement: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Salary: $80-88K

Direct Contract:

Division: Cedar International Services, LLC

Close Date:

Number of Openings: 1

Number Filled: 0

Exempt/Non-Exempt: Non‑Exempt

Hiring Manager: John Kostolansky

Open_Date: 9/29/2026

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