Senior Front Desk & Visitor Services Coordinator

Canon USA & Affiliates; Irvine (CA); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Competitive pay & benefits

Comprehensive training & development

Employee discounts

Job summary

Canon USA & Affiliates in Irvine, CA seeks a professional receptionist to act as the first point of contact for visitors, vendors, and job applicants. You will manage a switchboard, greet guests, route calls, and support multiple administrative tasks.

Responsibilities include handling calls, coordinating room bookings, assisting with mailings, filing, and learning new office equipment. The role requires high school diploma and several years of receptionist experience, with strong customer

Qualifications

• High school Diploma or equivalent.
• 5 years direct experience as a receptionist.
• 3+ years prior experience working in a professional office environment.
• Proficiency using various office equipment.
• Able to use computer to produce reports (Excel, Word, and PowerPoint).
• Ability to perform routine and non-routine functions of all office equipment and systems.
• Excellent customer service, professional attitude and appearance are a must; Ability to work overtime & meet deadlines

Responsibilities

• Handle all incoming calls, using a main or floor switchboard, routes calls to appropriate party
• Greet outside visitors in a professional manner
• May sign for incoming and outgoing packages; route to appropriate party
• Use internal paging system
• Call for car service or messenger as requested by client
• May perform filing, typing and other administrative duties as requested by client
• Assist various departments with mass mailings
• May receive and route faxes
• May schedule conference room based on client requests and order catering as needed
• Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, other equipment, PBX boxes as introduced at the site
• Prepare monthly production and volume reports in order to measure productivity and prepare billing charges

Skills

Customer service

Office etiquette

Time management

Education

High school diploma or equivalent

Tools

Excel

Word

PowerPoint

Job description

Canon USA & Affiliates in Irvine, CA seeks a professional receptionist to act as the first point of contact for visitors, vendors, and job applicants. You will manage a switchboard, greet guests, route calls, and support multiple administrative tasks.

Responsibilities include handling calls, coordinating room bookings, assisting with mailings, filing, and learning new office equipment. The role requires high school diploma and several years of receptionist experience, with strong customer