Senior Front Desk & Admin Specialist

Canon U.S.A., Inc.; Irvine (CA); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Competitive pay and benefits

Comprehensive training and development

Employee discounts on products and sev

Job summary

Canon U.S.A., Inc. in Irvine, CA is seeking a Receptionist II to serve as the first point of contact for visitors and vendors. You will greet guests, manage a switchboard, and coordinate transportation when needed.

The role requires 5 years of receptionist experience, strong office skills, and the ability to produce reports using Excel/Word/PowerPoint. The position is temporary full-time with competitive pay and benefits.

Qualifications

• High school Diploma or equivalent.
• 5 years direct experience as a receptionist.
• 3+ years prior experience working in a professional office environment.
• Proficiency using various office equipment.
• Able to use computer to produce reports (Excel, Word, and PowerPoint).
• Excellent customer service, professional attitude and appearance are a must; Ability to work overtime & meet deadlines.

Responsibilities

• Handle all incoming calls, using a main or floor switchboard, routes calls to appropriate party
• Greet outside visitors in a professional manner
• May sign for incoming and outgoing packages; route to appropriate party
• Use internal paging system
• Call for car service or messenger as requested by client
• May perform filing, typing and other administrative duties as requested by client
• Assist various departments with mass mailings
• May receive and route faxes
• May schedule conference room based on client requests and order catering as needed
• Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, other equipment, PBX boxes as introduced at the site
• Prepare monthly production and volume reports in order to measure productivity and prepare billing charges

Skills

Office equipment

Reports creation

Customer service

Professional appearance

Education

High school Diploma or equivalent

Tools

Excel

Word

PowerPoint

Job description

Canon U.S.A., Inc. in Irvine, CA is seeking a Receptionist II to serve as the first point of contact for visitors and vendors. You will greet guests, manage a switchboard, and coordinate transportation when needed.

The role requires 5 years of receptionist experience, strong office skills, and the ability to produce reports using Excel/Word/PowerPoint. The position is temporary full-time with competitive pay and benefits.