Senior Fiscal & Administrative Assistant

University of Florida; Gainesville (FL); On-site; USD 55,000 - 65,000; Full time

Job summary

The University of Florida on the Main Campus in Gainesville is seeking a Fiscal Assistant III to manage complex fiscal tasks across departmental purchasing, reimbursements, and vendor payments. This role supports accounting processes for faculty, staff, and students, utilizing PeopleSoft and UF policy guidelines.

The position requires a high school diploma with five years of accounts experience, strong organizational skills, and the ability to coordinate multi-step financial workflows in a

Qualifications

• High school diploma or equivalent and five years of general accounts transaction experience.
• Preferred: Knowledge of University of Florida policies and procedures; Experience with PeopleSoft, Microsoft Suite, and database systems.

Responsibilities

• Responsible for all purchasing and reimbursements within the PeopleSoft (PS) application for all faculty, staff, and students within the Department.
• Process reimbursement to individuals for appropriate out-of-pocket business-related expenses per UF policy.
• Process myUFMarketplace invoices for approval by Department Administrator.
• Prepare and process supplier invoices, payment authorizations, and purchase orders; coordinate vendor payments.
• Coordinate all maintenance/UF Facilities work orders and payments for the department; serve as primary liaison for maintenance contracts and payments.
• Maintain electronic filing system for departmental expenses by fiscal year; reconcile PCARDs weekly.

Skills

Customer service

Attention to detail

Deadline driven

Education

High school diploma or equivalent and five years of general accounts transaction experience

Tools

PeopleSoft

Microsoft Office Suite

Database systems

Job description

The University of Florida on the Main Campus in Gainesville is seeking a Fiscal Assistant III to manage complex fiscal tasks across departmental purchasing, reimbursements, and vendor payments. This role supports accounting processes for faculty, staff, and students, utilizing PeopleSoft and UF policy guidelines.

The position requires a high school diploma with five years of accounts experience, strong organizational skills, and the ability to coordinate multi-step financial workflows in a