Senior Facilities Coordinator

Intercontinental Exchange; Dallas (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

Intercontinental Exchange, Inc. is seeking a highly organized Senior Facilities Coordinator in Dallas to support a fast-paced office. You will manage daily workplace operations to ensure an efficient, well-maintained environment and deliver a high-quality experience for customers and employees.

The ideal candidate is proactive, reliable, and skilled at juggling multiple priorities with minimal supervision. This role involves coordinating office services, vendor management, and cross-team

Qualifications

• 5+ years of facilities, office operations, or related experience.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Self-starter who can work independently.
• Proactive, can-do attitude; flexible for after-hours or weekend needs.

Responsibilities

• Oversee Workplace Operations: conduct daily walkthroughs, maintain cleanliness, manage supplies, and set up meeting rooms with food/beverage support; identify process improvements; assist with office events and projects.
• Handle Facilities & Vendor Management: respond to facility requests, coordinate maintenance, supervise vendors/contractors, liaise with building management.
• Employee & Office Support: collaborate with IT/Multimedia/Events, coordinate new hire setups and office moves, assist reception, manage mail and deliveries.

Skills

Organizational skills

Communication

Independent work

Proactive attitude

Time management

Tools

Microsoft Office

Job description

Job Description

NYSE Texas is seeking a highly organized, detail-oriented Senior Facilities Coordinator to support a fast-paced and growing office. This role manages daily workplace operations to ensure an efficient, well-maintained office and a high-quality customer and employee experience.

The ideal candidate is proactive, reliable, and able to manage multiple priorities with minimal supervision.

Responsibilities

• Workplace Operations
  • Conduct daily office walkthroughs; maintain cleanliness and organization
  • Manage inventory and restock office and kitchen supplies
  • Order supplies, process purchase orders, and track deliveries
  • Set up and break down meeting rooms, including food and beverage support
  • Identify and implement process improvements
  • Support office events and special projects as needed
• Facilities & Vendor Management
  • Respond to and resolve facility-related requests and issues
  • Coordinate service calls, maintenance, and repairs
  • Escort and supervise vendors and contractors onsite
  • Maintain relationships with building management and service providers
  • Perform light troubleshooting and coordinate equipment maintenance
• Employee & Office Support
  • Work cross-functionally with IT, Multimedia, Events, and other internal teams
  • Coordinate new hire setups (workstations, supplies) and office moves
  • Assist with reception duties, including greeting guests and phone coverage
  • Manage mail, packages, and deliveries

Knowledge and Experience

• 5+ years of facilities, office operations, or related experience
• Strong organizational skills with ability to manage multiple priorities
• Excellent communication and interpersonal skills
• Self-starter with ability to work independently
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Service-oriented with a proactive, “can-do” approach
• Flexible to support occasional after-hours or weekend needs

Physical Requirements

• Ability to lift/move supplies (up to ~30 lbs)

#LI-HR1 #LI-ONSITE

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Intercontinental Exchange, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to legally protected characteristics.